Office Coordinator Coastal Zone Management

Galveston Island Park Board of Trustees•Galveston, TX

1d•Onsite

About The Position

The Park Board of Trustees in Galveston, TX is looking to hire a detail-oriented Office Coordinator. This is a full-time, benefits eligible position regularly scheduled for 32 hours per week. This administrative services position earns a competitive wage of $22.05/hour. We provide exceptional benefits and perks, including strong health, dental, vision, and a 401(k) plan with a 5% employer match on a 3% employee contribution. We also offer hospitalization, STD, and LTD policies that are fully paid for by the employer. The Park Board of Trustees of the City of Galveston is responsible for overseeing Galveston's tourism efforts, Galveston Island Beach Patrol (GIPB) and Coastal Zone Management (CZM). The Park Board is funded primarily through Hotel Occupancy Tax (HOT) and beach user fees for the parks that they manage. Tourism pays for tourism as no sales or property tax is collected by the Park Board. The nine-member board is comprised of volunteer residents with diverse business backgrounds. Each is required to serve at least two years and must also serve on one of the Park Board's advisory committees. We are on a mission to promote and support tourism on Galveston Island in order to foster an environment that establishes a great place to live, work, and visit. Our vision is to create it a tourist destination that promises an exciting variety of experiences and a high quality of life for residents. The island offers natural resources, attractions, events, and heritage that we wish to share with the residents and visitors alike. Our employees are dedicated to inviting all to come and experience the island that we care so much about. This is why we give back to our employees with exceptional benefits and schedule flexibility to maintain a healthy work-life balance. After all, our employees are the ones that keep the organization running and highlight all Galveston has to offer!

Requirements

High school diploma or equivalent
3+ years of experience in administrative services
Certified Tourism Ambassador (CTA) certification or ability to become certified (CTA training provided by the Galveston Island Park Board of Trustees upon hire)
Holds a valid class C driver's license
Experience with accounting and payroll software
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint
Strong customer service skills
Excellent computer skills
Excellent verbal and written communication skills
Self-starter and goal-driven
Ability to demonstrate good time management in a fast-paced environment
Ability to work well with others
Highly motivated individual

Nice To Haves

A bachelor's degree in business administration is preferred.
Previous leadership or management experience would be a plus.

Responsibilities

Perform a variety of clerical tasks, including drafting letters, memos, invoices, reports, and other documents.
Schedule events such as meetings, travel, training, and activities for all members of the departments.
Create agendas as well as create and develop visuals and presentations for meetings.
Perform accounting functions, including requesting quotes, creating purchase requisitions, processing invoices, and generating budget reports.
Assist with inventory control and ordering supplies.
Identify opportunities for cost savings.
Maintain timekeeping records for your department and reconcile any leave benefit requests through communication with payroll.
Maintain and update paper and electronic filing systems within your department.
Give recommendations for and implement policy or process changes when appropriate.
Maintain standard operating procedures (SOPs) and update them as needed.
Complete assigned special projects.
Maintain a working knowledge of all administrative and department-specific software.