Office Coordinator

FHI 360 • Fuquay-Varina, NC

6d • Onsite

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. ORGANIZATIONAL IMPERATIVE: The Office Coordinator performs a number of administrative and customer service tasks to ensure efficient operation of their office environment. This is a part-time, onsite position in Fuquay-Varina, with a schedule of Monday through Wednesday, 8:00 AM to 1:00 PM. Specific duties and responsibilities are: SUCCESS FACTORS: We will know the Office Coordinator is successful when these competencies are demonstrated: Operational Understanding: Knows FHIs Purpose, Vision and Values. Understands and can effectively communicate who we are. Adaptability: Ability to pivot based on priority of tasks. Dependability: Provides in person coverage at the front desk during office hours. Front desk area and supply room are well maintained and free of clutter. BEHAVIORAL CHARACTERISTICS: Attention to detail and ability to follow directions. Must be able to manage multiple tasks against competing priorities. Takes ownership of assignments and goes the extra mile to exceed expectations. Demonstrates a good attitude and is a team player in creating a positive work environment. Is personable, easy to approach and exhibits a service minded heart to foster an outstanding customer experience for all FHI stakeholders. Demonstrates the ability to engage with all levels of the organization. Exercises appropriate level of confidentiality with respect to matters related to FHI associates, corporate information, and exhibits a high level of business and personal integrity consistent with FHI’s Purpose, Vision and Values. High interest in professional success and career.

Requirements

• Prior experience in administrative or office support role or related experience.
• Proficient in Microsoft Office, including Outlook, Teams, Word and Excel.
• Excellent communication and customer service skills.
• Ability to effectively give and receive feedback in a professional manner.
• High level of organizational skills.

Responsibilities

• Monitors inventory for office and break room supplies and communicating needs to designated channels.
• Keeps Supply Room neat and organized.
• Oversees and communicates any repairs needed for office equipment (example: postage machine, FedEx machine, appliances in breakroom, etc.), connecting with maintenance and/or outside vendors.
• Processes all receipt requests daily.
• Retrieves and processes office mail from outside mailbox daily, retrieve mail from post office weekly, process incoming packages and deliveries.
• Provides backup to customer service including but not limited to maintaining and updating the vendor/carrier lists.
• Supports other teams with various administrative tasks as needed.
• Follows office work/flow procedures to ensure maximum efficiency.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees