Office Coordinator

H.W. Kaufman Group•Scottsdale, AZ

About The Position

About Our Company: Burns & Wilcox, the flagship organization of H.W. Kaufman Group, is North America’s leading wholesale insurance broker and underwriting manager. Burns & Wilcox offers wide ranging and comprehensive solutions to serve retail insurance brokers and agents of all sizes, from the large houses to the more than 30,000 independent brokers and agents worldwide. Fueled by its freedom from Wall Street and private equity, Burns & Wilcox is a privately owned company whose standards of service, depth of market relationships and outstanding talent are unsurpassed in the specialty insurance sector. Equal Opportunity Employer The H.W. Kaufman Group of companies is an equal opportunity employer. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, gender, gender identity, age, national origin, disability, veteran status, marital status, sexual orientation, genetic information or any other status or condition protected by the laws or regulations in the locations where we operate.

Requirements

Experience working in a professional environment preferred
Proficient in Microsoft Office
Possess the ability to multitask and successfully prioritize assignments based on deadlines
Accustomed to working in high volume and high energy atmosphere
Has successfully demonstrated the ability to take ownership of their work
Enjoys complex and challenging assignments; organized and proactive

Responsibilities

Welcome visitors, clients, and staff in a friendly, positive manner
Responsible for receiving, sorting, and routing mail received at the reception desk
Handle all outgoing mail, including sorting, envelope stuffing and postage machine workings
Responsible for receiving and handling of all checks
Assist with accounting and audit-related documentation, discrepancy tracking, and internal reporting
Maintains the reception area and common areas to always look neat and professional
Ordering, receiving, and organizing all office supplies
Coordinate meetings, events, and internal communications, including calendars and office milestones
Working with vendors on equipment management and maintenance
Perform administrative duties for multiple departments
Assist with Events Planning for Staff, Marketing Efforts, Conventions, Food ordering.