Office Coordinator

Aviagen • Elkmont, AL

7d

About The Position

Job Description: Coordinates and processes domestic and international travel arrangements Monitors designated business traveler's logistics Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement, and verifies payments to corporate credit cards Collects and compiles data to provide visibility of status for traveler's review and/or signature Creates edits and maintains electronic and written communication Prepares reports, presentations, and flow charts Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information Prioritizes and schedules management-level employee time and availability for efficient use of resources Tracks and maintains designated conference room schedules for availability and efficient use of resources Plans the acquisition and maintenance of resources Orders and maintains office supplies Plans and implements logistics for internal and external events and meetings Works under general supervision

Requirements

• High school diploma or GED and typically 4 or more years' related experience or an equivalent combination of education and experience
• Requires a high level of proficiency with Microsoft Office Suite of tools, including Outlook, Word, PowerPoint, and Excel
• Requires a high level of professionalism, discretion, and decisiveness
• Expertise in maintaining confidentiality and providing exemplary administrative support to senior management
• Experience arranging business travel and generating expense reports

Responsibilities

• Coordinates and processes domestic and international travel arrangements
• Monitors designated business traveler's logistics
• Generates expense reports and assists in reconciling corporate credit card charges
• Collects and compiles data to provide visibility of status for traveler's review and/or signature
• Creates edits and maintains electronic and written communication
• Prepares reports, presentations, and flow charts
• Processes incoming and outgoing communication and correspondence
• Prioritizes and schedules management-level employee time and availability
• Tracks and maintains designated conference room schedules
• Plans the acquisition and maintenance of resources
• Orders and maintains office supplies
• Plans and implements logistics for internal and external events and meetings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED