Office Coordinator - 11-190 - SC/ Camp Daley & Gilmore

The Salvation Army Southern California • Calabasas, CA

10d • $21 - $23 • Onsite

About The Position

The Office Coordinator is responsible for supporting the proper functioning of the camp office in a business manner and providing organizational support to the Camp Director. Additionally, this position assists the Camp Director and TSA Youth Department with administrative tasks related to summer camp operations.

Requirements

• Ability to effectively communicate orally and in writing.
• High school diploma or GED equivalent required
• Visual and auditory ability to identify and respond to environmental and other hazards of the site and facilities, camper and staff behavior.
• Physical mobility and endurance to perform tasks while standing or walking for long periods of time (60 minutes or more).
• Operate with daily exposure to the sun, heat and other environmental conditions.
• Ability to lift 25 pounds or more.
• Must have ability to work well independently in a detailed, professional and courteous manner.
• Friendly and personable.
• Excellent customer service skills required.
• Must be 18 or older.
• Experience in supervision of staff.
• Must have good communication skills, and pay close attention to detail.
• Possess a valid CA driver's license.

Nice To Haves

• Knowledge of The Salvation Army mission, philosophy, culture, protocol and organization.
• Combination of college education, training and/or experience in the camping industry.

Responsibilities

• Encourage the professional and growth of staff under your care.
• Maintain high standards of health, safety, cleanliness, and organization within the Camp office areas. This includes ensuring office equipment is functioning properly and serviced regularly.
• Maintain records in an organized fashion and adhere to retention policies per TSA policies and procedures.
• Oversee the hiring process, from job posting through onboarding, including all testing requirements.
• Prepare and process all HR-related paper for the location.
• Assist camp leadership with all employee documentation and training.
• Coordinate with supervisors to collect completed employee evaluations and ensure they are submitted to you and DHQ in a timely manner.
• Supervise dispensation of office material in an efficient and systematic manner. Maintain an inventory of office supplies and equipment and order when needed and approved.
• Manage the general communications of Camp via phone and opening and sorting of daily mail.
• Assist in collecting monies as necessary and ensure proper handling and accounting of these funds, including bank deposits.
• Complete check requests.
• Ensure all camp invoices are properly coded, entered, and transmitted to the appropriate DHQ accounting apps.
• Maintain staff and payroll-related records, including records of staff timekeeping requests when needed.
• Perform general financial duties as assigned by the Camp Director and DHQ leadership.
• Be familiar with camp accounts and service companies.
• Prepare and submit monthly statistics as assigned.
• Keep confidential any information obtained from the office, including information seen, heard, or written.
• Assist in taking and preparing Camp Council minutes and support the Camp Director in coordinating those meetings.
• Assist with the Camp Store (canteen) including cleaning, inventory, purchasing, and deposits.
• Perform all other duties as assigned including hosting guest groups/working occasional evenings/weekends.
• Work with the DHQ representative to oversee the USDA program, including the application process. Coordinate with the Food Service Manager to provide all documentation needed to complete program requirements.
• Assist with Guest Services in collecting required documents from groups and submitting them to TSAMM for DHQ approval. Assist Group Coordinator(s) with the billing of groups.
• Oversee camp registration through communication with Salvation Army Corps and youth leaders.
• Oversee required documentation and processes for summer staff hiring.
• Refer to Rolling Calendar for Office Coordinator summer prep tasks.
• Communicate anticipated camper numbers to the Camp Director and Food Service Manager.
• Work with the Camp Director to support preparation for ACA and CCCA accreditation visits and reports.
• Provide direction and supervision to both the Camp Daley and Gilmore seasonal secretaries.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED