Office Coordinator

Axis Insurance Managers Inc • Oakville, ON

7d • CA$40,000 - CA$50,000 • Onsite

About The Position

Axis Insurance Managers Inc. is seeking an Office Coordinator who is passionate about providing excellent service and making a positive impact. This role involves managing various administrative tasks to ensure the smooth operation of the office and support for staff. The ideal candidate is a proactive, organized, and detail-oriented individual who thrives in a fast-paced corporate environment and is committed to continuous growth and integrity.

Requirements

• Minimum 2 years’ experience in a fast-paced corporate environment, consistently meeting internal core competencies
• Post Secondary Degree, Diploma, or Certification in Business Administration, or equivalent experience, considered an asset
• Experience in the insurance industry, considered an asset

Nice To Haves

• Providing friendly, professional service
• Making a positive difference to those around you
• Sharing ideas and working with a great team of proactive, innovative thinkers
• Learning, growing, and pushing past barriers
• Living with integrity
• Taking ownership of your work and actions
• Building relationships – with clients, with underwriters, with colleagues
• Staying on top of priorities and deadlines
• Paying attention to detail
• Managing time effectively, even under pressure
• Proactively getting tasks done, following up and following through
• Working behind the scenes to ensure an exceptional customer experience

Responsibilities

• Answering multiline switchboard
• Greeting, assisting, and signing in visitors
• Collecting, sorting, and distributing faxes, incoming/outgoing Canada post, and incoming/outgoing courier items
• Providing friendly professional service to all incoming callers and visitors, as well as other Axis staff members
• Handling general administration and clerical support for staff
• Monitoring boardroom calendars and hot desk booking through Kadence platform
• Helping with office catering
• Maintaining boardroom and kitchen organization and cleanliness
• Processing credit card payments
• Maintaining office supply inventory and ordering
• Maintaining office photocopiers, ordering toner, requesting service calls and new user setups
• Supporting facilities on Axis events

Benefits

• Team-building activities
• Contests and giveaways
• Holiday parties
• Virtual/in-person social events
• Career potential & leadership opportunities
• Training and mentoring for success
• Competitive Employee Benefits Plan (medical, dental, long-term disability, AD&D, critical illness, EAP, and life insurance coverage)
• Competitive vacation time
• Flex work options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree