Office Coordinator

Pilot Chemical•Sharonville, OH

6d•Onsite

About The Position

The Office Coordinator is responsible for supporting the day-to-day operations of the Sharonville Technical & Innovation Center (STIC). This position serves as the primary contact for the office’s visitor services, facilities coordination, general vendor relationships and employee support. This includes developing intra-office communications, streamlining administrative procedures, providing facility coordination and overseeing office supply/inventory management.

Requirements

Proven experience as an Office Coordinator/Front Office Management
Knowledge of office administrator responsibilities, systems, and procedures
Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint, and MS Outlook, in particular)
Hands-on experience with office machines (e.g., Audio Visual, copiers and printers)
Must possess a professional business acumen and presence
Energetic, assertive, and confident personality
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail, problem-solving skills, independence and strong collaboration with internal teams and external providers
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements

Nice To Haves

Associate’s degree with at least 5 years of office management experience
Experience with building maintenance
Experience in a laboratory or industrial setting

Responsibilities

Provide general support to visitors and the site by greeting visitors, answering phones, managing mail, and other administrative tasks as needed.
Ensure the professional appearance of common areas and conference rooms.
Act as in-house coordinator of large scope catered lunches and/or events.
Act as STIC Document Control Administrator (DCA).
Monitor, order, and maintain office supplies/inventory management.
Act as the Learning Management System (LMS) administrator for Sharonville.
Actively engage as a member of the STIC safety team.
Assist in the planning of in-house and/or off-site activities & events.
Contribute to the STIC budget review, purchase order initiation and processing.
Be the primary point of contact for the general maintenance of the STIC office (establish relationships with contractors and vendors).
Coordinate with functional departments on administrative/security needs.
Manage employee and vendor badges; includes contractor training, tracking hours and onboarding with ISN.
Maintain STIC SharePoint systems as the STIC SharePoint site Owner.
Assist other Cincinnati area sites (West Chester, Middletown & Lockland) as needed.
Comply with the Responsible Care Management System® requirements.