Office Coordinator (Idaho)

Joseph J. Albanese•- Boise, ID

10h•Onsite

About The Position

Joseph J. Albanese, Inc. is seeking an Office Coordinator for its Idaho office. This role serves as a central point of administrative support for field and office operations. The Office Coordinator is responsible for managing essential functions including procurement, employee onboarding, expense reporting, equipment logistics, and facilitating communication between Idaho staff and Bay Area departments. The company is described as a dynamic, fun environment with significant career opportunities, having been voted “Best Places to Work” for the past 7 years.

Requirements

High school diploma or equivalent.
Previous administrative experience, ideally in construction or a related industry.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
Ability to work independently and as part of a team.
Attention to detail and problem-solving skills.

Nice To Haves

Associate’s or bachelor’s degree preferred.
English - Spanish bilingual a plus.

Responsibilities

Serve as the primary point of contact for office inquiries and visitors.
Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
Coordinate schedules, meetings, and appointments for project managers and staff.
Maintain office supplies and equipment, ensuring inventory is stocked and functional.
Initiate, track, and maintain purchase orders (POs) in accordance with company policies.
Approve and phase invoices derived from POs, ensuring accuracy and timely submission.
Place and monitor concrete orders for ongoing field projects.
Create and maintain job magnets and employee magnets for the dispatch board to optimize workforce allocation.
Coordinate onboarding procedures for new employees, including preparation and collection of required documentation.
Oversee the distribution, tracking, and inventory of essential equipment such as phones, gas cards, computers, and iPads.
Proxy expense reports for field employees, verifying compliance and timely completion.
Facilitate and direct employee communications to appropriate Bay Area contacts for HR, Insurance, IT, and Payroll matters.
Book and manage travel accommodation for employees as required for operational needs.