Office Coordinator - Part-Time (T/Th)

Hopscotch Primary Care•Chicago, IL

6d•Onsite

About The Position

Hopscotch Primary Care is seeking a proactive, highly organized Part-Time Office Coordinator to support our Chicago headquarters. In this role, you’ll be the backbone of day-to-day office operations—ensuring everything runs smoothly while creating a welcoming, well-functioning environment for our team. This is a part-time, on-site role based in our Chicago office on Tuesdays and Thursdays (approximately 16–20 hours per week).

Requirements

3+ years of work experience, ideally in an office coordinator or similar administrative role, working closely with a team and driving execution to get things done.
Experience working in a professional setting, ideally a fast-paced or growth company environment
Excellent organization and execution skills, including the ability to successfully plan and execute to drive results and support high-functioning operations; strong ability to prioritize effectively and get things done
Strong communication, both written and verbal, and interpersonal skills
Proven ability to build and improve processes from the ground up
Comfortable with technology, including Microsoft Office (Outlook, Word, PowerPoint, Teams)
Capability to adapt and be proactive in a fast-paced startup, including the ability to work independently and with autonomy to get things done
Drive for results and a commitment to excellence, accountability and follow-through

Nice To Haves

Natural culture builder who takes initiative to create a welcoming, engaging environment and bring teams together through thoughtful experiences
Associate’s degree in business, communications or similar focus is preferred

Responsibilities

Oversee daily office operations, including managing supplies, checking mail, booking conference room space, registering visitors and being available to support operational needs for the office and the team
Coordinate meetings and appointments, both internal and external, including planning for conference room space, meals, and other similar needs
Manage office budgets, expenses and vendor relationships (e.g. hotels, catering, etc.)
Serve as the primary point of contact for our office management partner, Industrious
Maintain office cleanliness and organization and invest in the office space and culture, with input from the team, in both the physical space as well as team events (e.g. monthly happy hour and team lunches)
Implement and maintain policies and procedures to support effective, efficient and compliant office operations for Hopscotch (e.g. office management playbook)
Assist in planning company events, service/volunteer work and team-building activities, including garnering input/feedback from the team and planning/organizing events through outreach and collaboration with vendors and external contacts
Create simple communications materials (e.g., flyers, event graphics) to promote engagement
Partner closely with IT and HR to support on-boarding of new employees and other needs for existing employees, board members and other partners (e.g. shipping packages, arranging return/shipment of computer, etc.)
Help address employee questions and queries, for the Chicago office and more broadly for questions related to Hopscotch