Office Coordinator

GMS•Berthoud, CO

1d•Onsite

About The Position

The Office Coordinator manages and oversees the front desk, welcomes customers and visitors, coordinates administrative responsibilities, and supports the efficient operation of office and facility activities. The position works primarily in a professional office environment with frequent interaction with employees, customers, visitors, vendors, and contractors. It includes front desk coverage, office administration, facility coordination, and occasional handling of packages and office supplies. The role is on-site at Pioneer Materials West in Berthoud, Colorado, and requires little to no travel. The position reports to the department manager and has no direct reports. The base salary typically ranges from $20.00 to $24.00 per hour. Starting wage may vary based on factors including the position, location, education, training, and experience. Hourly associates may be eligible for overtime based on business needs. Depending on the role, associates may also be eligible for performance-based bonuses, commissions, a car allowance or automobile and fuel program, and travel expense reimbursement under company policy. Offers are contingent on successful completion of a background check and drug screen, as permitted by law.

Requirements

High school diploma or equivalent.
At least 2 years of related work experience.
Knowledge of Microsoft Outlook, Excel, Word, and PowerPoint.
Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Ability to provide professional customer service and maintain positive working relationships.
Ability to remain stationary approximately 70% of the time, with or without reasonable accommodation.
Ability to move around the office occasionally to access files, office machinery, storage areas, and other workspaces, with or without reasonable accommodation.
Ability to operate standard office equipment, with or without reasonable accommodation.
Ability to lift, move, or transport supplies, packages, and equipment weighing up to 50 pounds, with or without reasonable accommodation.
Ability to communicate and exchange accurate information with team members, customers, vendors, contractors, and management, with or without reasonable accommodation.

Nice To Haves

Previous receptionist, front desk, administrative, or office coordination experience.
Experience coordinating office supplies, facilities, or vendor services.
Experience working in a customer-facing environment.
Associate degree in Business Administration or a related field.
Demonstrated leadership in academic or professional settings.
Adaptability, initiative, problem-solving ability, effective communication, organizational skills, team collaboration, and technical proficiency.

Responsibilities

Welcome guests and visitors professionally and courteously.
Answer incoming phone calls and direct them to appropriate personnel.
Manage visitor access to the property and maintain visitor records as required.
Provide a positive, brand-consistent experience for visitors and callers.
Distribute incoming mail, packages, and deliveries.
Maintain and order office, equipment, and café supplies.
Coordinate facility setup and cleanup for training sessions, meetings, and other company activities.
Identify and resolve interior and exterior facility maintenance issues.
Schedule and coordinate field service contractors for maintenance and repairs.
Maintain a clean, organized, and professional reception and common-area environment.
Assist with general administrative and office support duties as assigned.