Part Time Office Coordinator (In Office)

The Boulder Chamber•Boulder, CO

8d•Onsite

About The Position

This part-time, hourly non-exempt position, in conjunction with the Sr. Director of Operations, will be responsible for supporting meetings and special projects with the Boulder Chamber. The role involves maintaining the office environment, managing vendor services, coordinating supplies, organizing meeting spaces, and providing administrative support throughout the organization.

Requirements

Highly Detailed Oriented – extreme attention to detail for calendaring, written and verbal communications and project tasks
Technological Proficiency – knowledge and comfort with technology including CRM platforms, Outlook calendars and Microsoft products
Communication Skills – excellent written, phone and verbal communication abilities.
Organizational and Multi-tasking – be able to organize and handle multiple tasks and projects at once in a fast-paced environment to meet priorities and deadlines
Solution Oriented – identify and suggest improvements and efficiencies to processes and interactions to improve effectiveness and customer experience

Nice To Haves

2 to 4 years of progressively complex administrative and scheduling experience – preferably supporting senior management or C-level executive(s) in a non-profit setting.

Responsibilities

Work with contractors and staff to keep the building maintained, internally and externally, and functional in a cost-efficient manner.
Manage vendor services and contracts, including preparing a schedule with renewal dates and general terms, rebidding for services and leases as appropriate, and maintaining a building maintenance calendar.
Responsible for supply orders and keeping supplies stocked in accordance with business needs.
Primary person responsible for keeping common areas organized.
Manage conference room calendar and room rental contracts.
Work with team for both internal and external groups to ensure meeting space logistics, including room setup and breakdown, are met both for the group as well as the Chamber and its affiliate partners.
Identify and provide solutions for day-to-day general office issues that may arise.
Proactively suggest and implement streamlined processes to create efficiencies and reduce costs.
Work with Sr. Director of Operations on staff recognition and engagement opportunities.
Support administrative requests and projects throughout the organization, such as creation of event support materials, data entry and validation, and Boulder Star Card development and sales coordination.
Help monitor and support customer service contact channels including voicemail, email and walk-ins as needed.
Other duties as assigned.