Office Coordinator (Part-time)

Birdy Grey • Los Angeles, CA

1d • Onsite

About The Position

Birdy Grey is looking for an Office Coordinator to keep their Los Angeles office running smoothly for a hybrid team. This is a hands-on, part-time, on-site role based at their DTLA office, expected to work 20 hours per week, Tuesday-Thursday. The role involves managing mail, vendors, supplies, and supporting in-office moments. The ideal candidate is highly organized, self-directed, and comfortable owning recurring logistics with minimal oversight. They will have autonomy to shape office operations and build simple systems, with a manager who encourages automation and efficiency.

Requirements

• Bachelor’s Degree Required
• 2-3 years of office coordination, administrative, or operations experience, ideally supporting a hybrid or in-office team
• Based in or near downtown Los Angeles and able to be on-site on scheduled days
• Highly organized and reliable, comfortable owning recurring logistics with minimal oversight
• Comfortable with light physical tasks such as carrying packages, moving chairs, and restocking
• Confident coordinating with outside vendors and managing recurring orders and payments
• Comfortable with everyday tools like Slack, Google Workspace, and Brex, and quick to pick up new ones
• Excited about AI and eager to use tools like Claude and Gemini to automate the repetitive parts of the job
• Discreet and trustworthy with access, passwords, and light financial tasks
• Proactive problem solver who can troubleshoot and escalate when needed
• Excellent verbal, written, and interpersonal communication skills
• Impeccable organizational skills and attention to detail
• Hard working and willing to roll up your sleeves. No job is too big or too small
• Entrepreneurial spirit. Thrives in a dynamic, fast-paced environment, comfortable with ambiguity, and takes initiative

Nice To Haves

• Start-up experience
• Interest in bridal and fashion

Responsibilities

• Receive and distribute mail and packages, keeping the team posted on what's arrived.
• Run the weekly office-mail process: scan, file to Drive, notify finance, and forward items as directed.
• Manage office vendors and facilities, including water, parking passes, cleaning, building maintenance, Wi-Fi, and cell service.
• Handle office furnishings and one-off projects like blinds, shared furniture, and equipment.
• Keep shared supplies stocked and maintain the office budget and expense records in Brex.
• Prepare welcome boxes and set up desks for new Los Angeles hires.
• Set up and support QBR and other larger in-office meetings, including AV and catering.
• Support packages for brand and creative, including influencer boxes, donations, and samples.
• Look for ways to simplify, automate, or redistribute recurring tasks, using tools like Claude and Google Workspace to cut the busywork.

Benefits

• Competitive Compensation: Based on experience and performance + Annual Performance Bonus
• Healthcare Benefits: 100% employer covered medical dental & vision plans, 50% spouse and dependent medical coverage + access to One Medical + Mental Health Benefits
• Retirement: 401K + up to 4% match after 3 months
• Generous PTO: Flexible Open PTO Policy + 11 paid holidays
• Wellness: A monthly wellness day + monthly wellness stipend + summer Fridays
• Flexibility: Partial remote with a high level of autonomy and accountability
• Employee Discount: Free bridesmaid dresses + 50% discounts on Birdy Grey products
• Family Benefits: 3 months of paid parental leave
• Purpose: Join in the success of a high-growth, 80% women, minority founded, early-stage startup by driving performance and building out new processes

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level