Office Coordinator

Resource Environmental Solutions LLC • Brentwood, TN

9h • Onsite

About The Position

RES is seeking a part-time Office Coordinator to support their Nashville, Tennessee office. This role provides broad administrative support to a team of Project Managers, Regulatory Specialists, Client Solutions Managers, Land Representatives, and other staff, while helping create an efficient, organized, and welcoming office environment. The ideal candidate is proactive, service-oriented, highly organized, with a positive, can-do attitude and a willingness to jump in wherever needed. This person will play an important role in maintaining day-to-day office operations, coordinating administrative activities, supporting document management, and helping staff stay productive in a fast-paced environment. RES is looking for purpose-driven individuals who are passionate about restoration and sustainability, and who want their work to make a lasting environmental impact. They value initiative, integrity, strong work ethic, collaboration, open communication, diverse perspectives, resilience, adaptability, resourcefulness, intellectual curiosity, and eagerness to learn.

Requirements

• 3+ years of administrative or office coordinator support experience in an office setting
• Experience supporting multiple internal stakeholders and coordinating office operations
• Strong written, verbal, and visual communication skills
• Proven ability to take initiative in an environment of change and growth
• Strong attention to detail and ability to manage multiple tasks and priorities
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Experience coordinating vendors and office support services
• Comfort assisting with data entry, internet research, and special administrative projects
• Experience coordinating meetings, seminars, conferences, and catering
• A positive, polished, and service-oriented approach to internal support

Responsibilities

• Help maintain office efficiency and productivity by ensuring the right resources, processes, and support systems are in place for staff
• Serve as a primary point of contact for facility and vendor needs
• Coordinate items such as maintenance and repairs, security and safety, furniture and equipment, space planning, and office improvements
• Coordinate meetings, seminars, conferences, and catering arrangements as needed
• Support document filing and records organization for invoices, contracts, and other important company materials
• Assist with preparation of regulatory documents
• Assist with office support services
• Assist with mail distribution
• Assist with special administrative projects
• Perform occasional data entry and internet research tasks

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees