Office Coordinator
About The Position
Baskervill is an architecture, engineering, and interior design practice with a 130-year legacy of shaping some of the country's most recognizable workplaces, hotels, campus buildings, healthcare facilities, and much more. Our Richmond office is currently looking for a full-time Office Coordinator to join our team! The Office Coordinator is a central role supporting office operations for 150+ on-premises staff, and includes day-to-day office operations and administrative tasks, guest and client hospitality, and facility maintenance. We are looking for an individual who is detail-oriented, reliable, highly organized, loves working with people, and is constantly finding ways to make an award-winning Great Place to Work even better.
Requirements
- High school diploma or GED
- 2+ years of office support and/or experience in a professional office environment
- General knowledge of office procedures
- Proficiency in Microsoft 365
- A positive attitude and exceptional customer service-style demeanor
- Strong verbal and written communication skills and the ability to communicate effectively with internal teams and external clients, vendors and guests
- Experience working as part of a team
- Availability to work in office 8am – 5pm, Monday – Friday
- The ability to lift up to 30 pounds
- The ability to travel locally in the Richmond region as needed
Responsibilities
- Serve as the firm’s first point of contact by answering phones and emails, greeting visitors, and providing parking validation
- Coordinate the Lunch & Learn program, including scheduling, vendor communication, and meeting setup
- Maintain office records such as PTO calendars, seating charts, access cards, parking logs, and equipment inventories
- Manage incoming and outgoing mail, packages, courier services, and shipment tracking
- Maintain front office, conference rooms, kitchen and common areas, and oversee sample returns and recycling efforts
- Conduct office inspections to ensure cleanliness and organization, and address facility maintenance issues
- Manage office supplies, including ordering, stocking, and usage tracking
- Provide administrative support as requested, including data entry and document preparation
- Coordinate employee offboarding logistics, including workspace cleanup and asset recovery
- Assist with meeting logistics, including room setup, catering, and hospitality needs
- Support the Office Manager with maintenance coordination and other administrative tasks as needed
Benefits
- Medical, dental, and vision coverage
- Paid parental leave
- A 401(k) with employer match
- Short- and long-term disability coverage
- Paid personal time, paid holidays, and a floating holiday
- Flex spending account
- Competitive salary commensurate with experience and skills
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
