Office Coordinator
GenScript ProBio•Redmond, WA
•Onsite
About The Position
GenScript is seeking a highly organized and proactive Office Coordinator to join their team in Redmond, WA. This role is crucial for ensuring the efficient and smooth operation of the office environment. The Office Coordinator will provide comprehensive administrative support, manage food services, oversee office supplies, coordinate office events, and maintain effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented, proficient in office administration tasks, and possess excellent communication skills.
Requirements
- Associate’s degree or high school diploma with 2+ years’ work experience as an office administrator or assistant.
- Proficient in MS office and MS Excel.
- Working knowledge of office administration responsibilities, systems and procedures.
- Strong multitasking and prioritization skills.
- Ability to work independently and demonstrate a proactive, can-do attitude.
- Ability to lift boxes weighing up to 20lbs.
- Willingness to go the extra mile, including working outside typical business hours if the needs arise.
Responsibilities
- Provide administrative support in onboarding and welcoming new employees, including coordinating workspace setup, site orientation, badge access, and first-day logistics.
- Maintain and periodically review visitor policies and administrative procedures, implementing improvements to enhance efficiency and security.
- Welcome clients and visitors, arrange meeting rooms, and provide necessary assistance.
- Manage incoming and outgoing mail and packages.
- Conduct internal transportation services between company buildings as needed.
- Efficiently track and manage office supplies to ensure availability and timely restocking.
- Maintain the overall office environment, including watering plants and coordinate repairs and maintenance for office equipment, furniture, and fixtures.
- Assist in organizing company activities, parties, and commercial events, handling venue setup, seating arrangements, meal coordination, and other reception tasks.
- Coordinate travel arrangements, including booking hotels, flights, and car rentals.
- Process invoices related to office administration operations, maintain accurate data records, and track budgetary allocations.
- Provide timely support to colleagues and undertake ad hoc tasks based on business needs.
- Develop weekly lunch menus that cater to various dietary preferences and requirements.
- Monitor and manage lunch orders, ensuring timely placement with vendors and arranging for pickup when necessary.
- Oversee lunch distribution, ensuring timely and securely delivery to employees.
- Manage daily snack bar and cafeteria supplies, ensuring consistent availability.
- Process invoices related to lunches, snacks, consumables and maintain data records.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement plan with a company match that vests fully on day one
- Paid parental leave after three (3) months of employment
- Paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays
- Flexible spending accounts
- Health savings accounts
- Life and AD&D insurance
- Short-term disability coverage
- Long-term disability coverage
- Legal assistance
- Supplemental plans such as pet insurance, critical illness insurance, accident insurance, and hospital indemnity insurance
- Commuter benefits
- Well-being initiatives
- Peer-to-peer recognition programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
