OFFICE COORDINATOR, Opt. 2

State of Illinois•Lawrence, KS

18h•Onsite

About The Position

The Illinois Department of Natural Resources is seeking to hire an Office Coordinator for the Office of Land Management. This position will act as a liaison and maintain records and files for all sites and satellites; orally or in writing, explains procedures, rules and regulations, and/or services to contractors, vendors, other parks, and the public; gathers information and prepares documents and reports; will maintain holiday and work schedules; make independent decisions on the release of confidential information; prepare documents and reports for hunting, fishing, and recreational programs such as blind cards or permits including activity, metal detecting, hunting and research; provide guidance to staff regarding various software applications and computer system operations; and maintain filing system on site correspondence, forms, legal documents, maps, financial records, and property control. We welcome qualified and interested applicants who would like to be part of this team to apply today.

Requirements

Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
Requires ability to keyboard accurately at 30 wpm.
Requires completion of a background check and self-disclosure of criminal history.
Requires appropriate, valid Driver’s license.
Requires ability to travel to satellite sites in performance of duties, when needed.

Nice To Haves

Extensive knowledge of basic mathematics.
Working knowledge of the logic of computer programs.
One (1) year of experience having the ability to follow oral or written instructions.
One (1) year of extensive knowledge of composition, grammar, spelling, and punctuation.

Responsibilities

Act as a liaison and maintain records and files for all sites and satellites.
Orally or in writing, explain procedures, rules and regulations, and/or services to contractors, vendors, other parks, and the public.
Gather information and prepare documents and reports.
Maintain holiday and work schedules.
Make independent decisions on the release of confidential information.
Prepare documents and reports for hunting, fishing, and recreational programs such as blind cards or permits including activity, metal detecting, hunting and research.
Provide guidance to staff regarding various software applications and computer system operations.
Maintain filing system on site correspondence, forms, legal documents, maps, financial records, and property control.
Under direction of the Site Superintendent, performs complex, specialized office support function duties for Red Hills, Newton Lake, Crawford County FWA, Sam Parr, and other sites as assigned.
Assists with preparation of operational budgets, equipment requests, and inventory records.
Serves as timekeeper for assigned sites and staff.
Prepares complex correspondence and memos from written and dictated instruction, including safety issues, questionnaires, department information and numerous detailed information requests from visitors and other agencies.
Develops complex, multi-program databases, spreadsheets, forms, and applications for fast and efficient completion of routine reports.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.