EXECUTIVE SECRETARY I, OPT 2 UMP

State of Illinois • Peoria, IL

1d • $4,568 - $6,133 • Onsite

About The Position

The Illinois Department of Transportation (IDOT) is seeking to hire an Executive Secretary. The successful candidate will perform secretarial duties for the Studies and Plans Engineer.

Requirements

• Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
• Requires the ability to keyboard accurately at 55 wpm.
• Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
• Requires completion of a background check and self-disclosure of criminal history.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest.
• All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

Nice To Haves

• Prefers extensive knowledge in Microsoft Office programs: Word, Excel, Outlook, PowerPoint and Access and computer applications such as Adobe Acrobat.
• Prefers good written communication skills, including proofreading.
• Prefers the ability to perform duties with minimal supervision, and to effectively manage time to accomplish assigned workload to meet deadlines.
• Prefers extensive knowledge of principles of office management.
• Prefers working knowledge of procedures and district operations.
• Prefers the ability to apply human relations skills in interaction with management, representatives of government, private industry and the public.

Responsibilities

• Performs support functions for the Studies and Plans Section staff.
• As secretary to the Studies and Plans Engineer, performs duties keyboarding correspondence and meeting minutes.
• Arranges travel and hotel reservations for the Studies and Plans Engineer for seminars and meetings.
• Functions as back up to the other bureau section’s secretary during vacations, absences, and breaks.
• Serves as receptionist for the Studies and Plans Section.
• Maintains favorable public relations for the Studies and Plans Engineer through communication with the private and public sector.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Benefits

• Health, Life, Vision, and Dental Insurance
• Pension Plan
• 12 Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn 12 paid Sick Days annually
• New Employees earn 10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually
• Employees earn 3 paid Personal Days annually
• 13-14 paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree