Office Coordinator - Audio Visual, Event Technology

Pinnacle Live•Boston, MA

7d•$29 - $32

About The Position

The Office Coordinator provides administrative and clerical support to the audio visual office. This individual will perform a wide range of administrative and office support activities to facilitate the efficient operation of the venue office.

Requirements

High Schools diploma or equivalent
One (1) year customer service or clerical experience
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
Must be able to interact and communicate with individuals at all levels of the organization.
Must have knowledge of a variety of computer software applications in MSWord, Excel, Access, Outlook, and PowerPoint.
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

Responsibilities

Assist in the preparation of regularly scheduled reports
Act as point of contact with hotel client and Pinnacle Live corporate office to resolve accounting inquiries
Prepare customer billing and handle assist with inquiries
General clerical duties including filing, typing, copying, binding, scanning etc.
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Open, sort and distribute incoming correspondence
Maintain office supply inventories
Coordinate maintenance of office equipment
Develop and maintain electronic and hard copy filing system
Plan meetings, activities and celebrations
Perform other duties as assigned.