Office Coordinator: Bryant

GenWealth Financial Advisors•Little Rock, AR

3d•$40,000 - $45,000•Onsite

About The Position

The Office Coordinator is responsible for managing the office to ensure a remarkable client experience through cleanliness, professionalism, and readiness. This role involves receiving clients and guests with warmth and care, creating an atmosphere of team accountability, and performing various clerical functions. The Office Coordinator will also assess and maintain office supplies, delegate tasks, liaise with building management, and coordinate with other front desk representatives. Key responsibilities include maintaining the cleanliness of the kitchen, managing refrigerator space and beverages, and taking out trash daily.

Requirements

Reliable, organized/timely, and consistent performance of tasks with a detail-oriented work ethic.
Software savvy and adaptable including: Salesforce, BambooHR, ClientWorks, Microsoft Suite
Strong speaking and listening skills with the ability to build trust and relationships.
Uses a high level of discretion.
The ability to overcome and push through hard things to reach your goals.
Knowing that doing your job well contributes to the success of your team and the company.
Self-assessing and striving to operate with integrity and respect for others.
Actively looking for ways to help clients and team members.
High school or equivalent diploma.

Nice To Haves

A college degree is helpful but not required.

Responsibilities

Prepare the office for a remarkable client experience through cleanliness, professionalism, and readiness.
Receive clients and guests with warmth and care anticipating immediate needs.
Create an atmosphere of team accountability that values good communication verbally and through proper use of BambooHR and Salesforce.
Clerical functions: scheduling appointments, documenting calls, managing workflows, data entry, and mail vetting and distribution.
Assess and maintain general office, kitchen, and first aid supplies.
Delegate tasks to appropriate team members as the need arises.
Liaison with building management and overseer of maintenance tasks in concert with the Director of Team Engagement.
Maintain an awareness of everything going on in your location.
Communicate, collaborate, and coordinate with other Office Coordinators and front desk representatives.
Maintain the cleanliness of the kitchen; run the dishwasher as needed. Address ongoing issues as needed.
Manage refrigerator space and beverages insuring everyone has ample space to use.
Take out the trash from each restroom (GenWealth proprietary) and kitchen at the end of each day.