Office Coordinator - 8 Month Contract

Hammond Power Solutions•Morriston, ON

4d•CA$53,200 - CA$79,800

About The Position

Hammond Power Solutions Inc. is seeking an Office Coordinator for an 8-month contract. This role supports daily warehouse shipping and receiving operations to ensure accurate, compliant, and timely movement of goods. The position contributes to operational efficiency, customer satisfaction, and inventory integrity by preparing documentation, monitoring ship-on-time performance, processing incoming materials in Microsoft Dynamics 365 (D365), and coordinating between internal teams and external carriers.

Requirements

Proficiency in Microsoft Office (Word, Excel)
Excellent customer service skills are required
1 – 2 years’ experience in an administrative or scheduling/logistics or customer service role is required.

Nice To Haves

Experience with ERP programs is an asset.
Post-secondary diploma in Office Administration or equivalent is an asset.

Responsibilities

Prepare and process all outbound and inbound shipping documentation, including packing slips, bills of lading (BOL), and commercial invoices, ensuring accuracy, regulatory compliance, and alignment with customer and carrier requirements.
Liaison with carriers and customers. Investigate, document, and process freight claims by coordinating with carriers, internal stakeholders, and supporting documentation to resolve discrepancies, damages, or losses in accordance with company procedures.
Receive incoming materials and products using Microsoft Dynamics 365 (D365), including verifying quantities, recording receipts, and ensuring accurate inventory transactions within the ERP system.
Monitor ship-on-time performance for outbound orders, investigate late shipments, document root causes, and maintain records to support service level tracking and continuous improvement initiatives.
Maintain shipping office operations and warehouse supply levels, ensuring materials, documentation, and workspace organization support efficient daily warehouse activities.

Benefits

Market-competitive compensation that reflects performance, skills, and current market conditions.
Comprehensive benefits package.
Eligibility for performance-based incentives.
Equitable pay, benefits, and practices prioritize security, health, and well-being.
Variable pay programs.
Employee Stock Ownership Program.
Core benefits focus on wellness, mental health, and financial security.
Support for work-life balance through flexible work schedules, paid time off, and leaves of absence.
Confidential, best-in-class Employee and Family Assistance Program (EFAP).
Opportunities to support communities through the Hammond Giving Strategy.