Office Coordinator
About The Position
The Office Coordinator will assist in all areas of the in-office experience. This person will work in tandem with our Lead Office Coordinator and will be the first impression of the company for external visitors through answering all incoming phone calls and managing our external meeting experience. They will also be responsible for managing a variety of in-office benefits and assisting the rest of the administrative team in improving employee efficiency and morale. A successful candidate will be capable of managing projects independently, have strong verbal and written communication skills, and maintain a professional manner in a variety of situations.
Requirements
- Transferrable experience (ideally 2+ years) in a similar role
- Brings a customer service orientation to every interaction, welcoming, courteous, and professional with visitors and staff alike.
- Communicates clearly and confidently across all levels of the firm.
- Maintains a composed, reliable presence and follows through consistently on time-sensitive tasks.
- Highly proficient in Microsoft Office Suite and an ability to learn additional project management and collaboration tools
- Self-directed and resourceful, able to anticipate needs, prioritize competing demands, and manage multiple tasks through to completion with minimal oversight.
- Highly organized and detail-oriented, with meticulous attention to logistics and follow-through
- A positive attitude and team-first mentality
Responsibilities
- Welcome visitors, offer beverages/snacks, take coat/luggage, direct to appropriate conference room, notify staff of guest arrival
- Handling all office operations including kitchen and supplies ordering, phone reception and coverage, and coordinating all incoming/outgoing shipping and mailings
- Assist with the management of vendor relationships
- Ensuring the office common areas are neat and tidy, including running and emptying the dishwashers, ensuring the fridges are well stocked and are cleaned out when needed, cleaning the microwave oven, and keeping the supply area organized.
- Maintain kitchen/office appliances and ensure they are clean, working and up to date
- Ensuring meeting rooms are "client ready" (e.g., removing drinking glasses and tidy up the rooms, sanitize as needed)
- Assist with semi-annual filter replacements on Molekule units throughout the offices
- Manage schedules for conference rooms
- Act as the lead contact for weekly office lunches—order, set up and clean up
- Develop familiarity with all admin tasks (travel, expenses, scheduling meetings)
- Coordinate company events including one-off experiences and annual events
- Support miscellaneous projects requested by lead Office Coordinator and Director of Administration
Benefits
- Comprehensive medical, dental, and vision insurance, paid for 100% by PSG
- Retirement savings plan with PSG match contribution and discretionary profit sharing
- Short- and long-term disability and life insurance policies
- Flexible spending accounts for health, commuting, and dependent care
- Competitive paid vacation and paid holidays
- Paid parental leave
- Tuition reimbursement program
- Employee Assistance Program
- Partnership with Maven for family planning and parenthood support, support including fertility & family building, maternity & newborn care, and parenting & pediatrics
- One Medical membership, paid for 100% by PSG, providing convenient same-day and virtual primary care access
- Personal training sessions with our Director of Health & Fitness
- Beautiful office space in the Fenway area with a state-of-the-art gym
- Lunch 3x/week, snacks, coffee, and other beverages available to all employees
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
