Office Coordinator

Eastern Virginia Medical School • Norfolk, VA

2d • $48,000 • Onsite

About The Position

The GME Office Coordinator is responsible for activities directly related to the management of the Office of Graduate Medical Education and the servicing of the program directors, residency coordinators, residents, fellows, faculty members, participating institutions, and other constituent groups. At least 85% of the responsibilities are executed with discretion and independent judgment related to matters of significance to the operations of the Office of Graduate Medical Education. Responsibilities include, but not limited to, Verifications Officer, Processing Public Service Loan Forgiveness (PSLF) /Loan Deferments, Preparation of Training Certificates, Administrative Support for Educational Tracks, and Coordination of GME Educational Events. This position reports directly to the Associate Dean for Graduate Medical Education.

Requirements

• Experience with professional administrative office management and/or teaching with increasing responsibility required.
• Combination of education, training, and experience demonstrates the ability to perform the essential duties.
• Must have excellent oral, public speaking skills, and written English language skills.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
• Manages multiple tasks with professional composure and attention to details.
• Able to flex workflow plans to address unscheduled duties/tasks, and still meet deadlines.
• Proficiency in Word, Excel, PowerPoint, and Adobe required.

Nice To Haves

• Bachelor’s degree in business, education, psychology, or another related field.
• Office management and/or teaching preferred.
• Application of Learning Management Platforms such as CANVAS.
• Use of share cloud-based storage (Goggle Drive, Teams)
• Utilization of virtual meeting spaces such as Zoom and Teams.

Responsibilities

• Program Coordination for GME Educational Tracks: Includes Canvas Course Development and administrative program support to learners and track program leadership. Duties involve uploading course content, posting announcements, creating user-friendly course designs, serving as a communication liaison, organizing and scheduling meetings, assisting with onboarding new learners, sending out and compiling evaluations, and assisting in planning graduation programs and other educational meetings/events.
• Verifications Officer: Administers centralized verification of completion of training for graduate medical education alumni. Processes verification requests from various entities, develops policies and procedures, manages verification databases and End of Training verification forms, revises and updates verification forms, coordinates verifications with program directors, and oversees the acquisition and distribution of Certificates of Completion of Training.
• Public Service Loan Forgiveness (PSLF) / Loan Deferments: Process Docusign or non-Docusign verification forms, provide signature, and expedite.
• Administrative Coordination of GME Facilitated Educational Events: Support for various councils, retreats, orientations, and training sessions. Duties include administrative support to facilitators, scheduling speakers, gathering presentations, managing shared drives, room reservations, ordering supplies, preparing documents, and taking meeting minutes.
• Training Certificates: Order placement, verification and coordination of receipt of lists from Program Coordinators, and verification and coordination of signatures and final release.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed