Office Coordinator, Houston

BeDirect.•Houston, TX

2d•Onsite

About The Position

The Office Coordinator, Houston should be an experienced, highly-organized and energetic self-starter with a successful track record of thriving in a fast-paced environment. This role involves caring for office needs, coordinating events such as large meetings, onboarding seminars, and company parties. The role and functions will evolve over time as the company grows, requiring someone excited about growth. Success in this role means finding joy in helping others feel at home, seeing the potential of a community and a space, and helping them exceed their potential. This individual is a natural multitasker, quick to respond to and prioritize requests, and aims to please, whether ordering lunch or setting up a new employee.

Requirements

Experienced, highly-organized, and energetic self-starter.
Successful track record of thriving in a fast-paced environment.
Comfortable wearing many hats.
Excited about growth and evolving responsibilities.
Finds joy in helping others feel at home.
Sees the potential of a community and a space and is excited about helping them exceed their potential.
Aims to please.
Natural multitasker.
Quick to respond to and prioritize requests.
Displays good judgment and reasoning.
Demonstrates professional, respectful, happy demeanor in everyday tasks and interactions.
Proactiveness / Attention to detail.
Ability to adapt quickly to new assignments / quickly respond to requests.
Maintain Confidentiality and handle sensitive information.
High Attention to Detail and Organization.
Ability to multitask and prioritize tasks.
Excellent organizational, time management, and problem-solving skills.
Laptop must remain secured in the office at all times (lunch breaks, holidays, and at the end of every day/weekends).
Ability to work independently and complete tasks in a timely manner.
Must be comfortable with standing for longer periods of time.
Frequently move boxes weighing up to 25 pounds across the office for various needs.

Responsibilities

Provide effective front desk coverage.
Perform daily maintenance, cleanliness, and order of all common areas, including kitchen/coffee bar, dishes, conference rooms, front desk space, welcome area, lounge spaces, offices, printer/supply areas, storage spaces, and workstations.
Ensure all workstations are equipped with necessary equipment for employees.
Restock office supplies for Suite 220 & Suite 225 throughout the workday/daily.
Restock Omair's personal supplies.
Provide general office help, such as preparing coffee and print jobs.
Maintain inventory and purchase kitchen and office supplies within budget.
Ensure the office is decorated for the season, and decorations are removed and stored appropriately.
Care for all indoor and outdoor plants.
Run occasional errands.
Check mail, scan/email, or distribute as needed.
Coordinate, deliver, set up, and break down office lunches.
Coordinate, organize, set up, and break down office functions, and circulate invites via Slack/Outlook calendar.
Serve as a liaison and coordinator for office IT/networking issues.
Greet guests, ensure they have what they need, offer beverages, and direct them appropriately.
Ensure expense reports are submitted by the 5th of the month following all purchases in the prior month.
Prepare and send the monthly office budget by the 1st day of each month.
Interface with Cannon Building Management for smooth office operation, maintenance, and repairs.
Schedule porter with Cannon Building Management in advance of leave.
Handle conference room booking requests in-office and at Cannon.
Enter time accurately daily using the clock-in/clock-out functionality in Workday via laptop.
Submit time by Friday at 5 pm every week.
Assist with meetings and events as needed.