Office Coordinator, Bellevue

DigitalOcean•Seattle, WA

7d•$40 - $43•Onsite

About The Position

Dive in and do the best work of your career at DigitalOcean. Journey alongside a strong community of top talent who are relentless in their drive to build the simplest scalable cloud. If you have a growth mindset, naturally like to think big and bold, and are energized by the fast-paced environment of a true industry disruptor, you’ll find your place here. We value winning together—while learning, having fun, and making a profound difference for the dreamers and builders in the world. We want people who are passionate about facilitating connections and helping people find the environment of their dreams so they can do their best work. Imagine walking into an office every day where the energy is palpable, the infrastructure is seamless, and every detail has been intentionally designed to help builders change the world. At DigitalOcean, our physical spaces are more than just desks and Wi-Fi; they are hubs of collaboration, innovation, and community. This is your opportunity to own the heartbeat of our Bellevue office, driving the operational excellence that fuels a high-performance culture. We are looking for an operationally minded, hospitality-driven workspace champion to orchestrate the day-to-day ecosystem of our Bellevue office. Reporting to the Director of Executive Administration, you will be the definitive go-to resource and cultural anchor for 75+ daily local employees, visiting executives, and global partners.

Requirements

Experience with comprehensive facilities management, vendor procurement, and contract oversight within a fast-paced corporate or technology environment.
Experience with budget management, including invoice processing
Familiarity with workplace operational tools
Exceptional situational agility and diplomatic communication skills, allowing you to interface comfortably with everyone from early-career new hires to visiting board members and executive stakeholders.
A natural bias for action, a desire to experiment with new ways to improve the workplace experience, and a "leave it better than you found it" attitude.

Responsibilities

Oversee day-to-day office operations, building management, and vendor relationships in order to coordinate repairs and maintenance, ensure the space remains highly functional and well-stocked, and strategically plan for capacity as local headcount changes.
Own contracts and operational partnerships with local food, beverage, cleaning, security, IT support, and office supply vendors in order to manage the office budget effectively, track spend meticulously, and keep invoicing and approvals running smoothly.
Serve as the direct go-to resource for comprehensive on-site employee needs in order to coordinate frictionless new hire desk setups, onboarding logistics, badge access, and IT equipment deployment so that the day-to-day work environment runs without a hitch.
Plan and execute a vibrant slate of in-office events, team lunches, and all-hands logistics in order to cultivate a connected community culture and provide an exceptional environment for visiting executive or customer days.
Manage full front-of-house hospitality when executives, customers, partners, or board members visit the Bellevue office in order to deliver a premium experience through flawless catering coordination, conference room setups, and A/V readiness.
Act as the central on-site liaison between cross-functional partners in People, IT and Finance in order to seamlessly execute organizational developments, track new hire start dates, and facilitate space planning for team growth.