Office Coordinator

Secretariat•Atlanta, GA

22h•Onsite

About The Position

Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world. When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one – working with the world’s most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions. Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and – most importantly – you. Make your impact at Secretariat. We seek an Operations Coordinator to support the local teams in Atlanta, GA global headquarters office. The position may involve non-essential duties and responsibilities, which may vary depending on the needs of the organization. This position will support our Atlanta and remote US offices and reports to the Office/Operations Manager. This is a full-time role.

Requirements

Associate or bachelor’s degree in a relevant field and some work experience in an office environment., or related field preferred or actively pursuing.
Must be able to lift 30lbs
Experience shipping with FedEx, UPS, etc. must be able to create international labels for various office locations and clients.
Excellent organizational skills and attention to detail
Must be adaptable and flexible to change as well as a team player who demonstrates integrity and professionalism
Previous experience of office support
Must be authorized to work in US without need for sponsorship in the future
Must be willing to come into office 5x per week, but with occasional flexibility.
Proficient in Microsoft Office, specifically in MS Excel, MS Word, and MS PowerPoint and DocuSign
Proficient in the use of online conference tools such as Zoom, Microsoft Teams, WebEx, or Others..

Nice To Haves

Preferred one (1) or more years previous experience in an office management related role
One or more years of customer service experience is a plus

Responsibilities

Performs day‑to‑day support of office procedures and administrative processes, assisting with updates and improvements to enhance operational efficiency and employee experience.
Orders supplies and reviews inventory for the Atlanta offices according to established guidelines, including coordinating with approved vendors and tracking usage levels.
Opens incoming mail and packages and distributes or stores items across office floors as instructed.
Supports established mail, package handling, and distribution processes to ensure timely and accurate delivery.
Serves as a point of contact for Operations as a liaison with internal departments (e.g., Accounting, Marketing, IT), escalating questions or issues as needed.
Maintains company swag and event inventory, including tracking quantities, organizing storage, and submitting orders for approval based on forecasted needs.
Coordinates shipping and logistics activities using approved carriers and processes to ensure timely delivery.
Runs Operations‑related errands as needed, including local trips to vendors and service providers.
Assists with facilities operations, including kitchens and shared spaces, by, monitoring usage, and reporting issues.
Receives incoming communications (calls, requests, service needs) and determines appropriate handling, escalation, and resource allocation.
Acts as the primary point of contact with building management for routine service requests and maintenance coordination, escalating when necessary.
Follows and supports enforcement of health, safety, and security policies and assisting with compliance efforts.
Organizes event inventory and organization within the office.
Provides logistical support for company events and team‑building activities, including setup, breakdown, vendor coordination, and on‑site assistance.
Assists with operational support for corporate initiatives such as recruiting events and IT deployments, including scheduling support, room setup, and asset coordination.
Supports the offboarding operations process, including coordinating with cross-functional teams.