Office Coordinator

State of Oregon•Salem, OR

9d•$3,515 - $4,738•Hybrid

About The Position

Join our team as the office coordinator where you will provide a variety of technical, and administrative assistance to the Wireless Communications Section. You will provide internal office support on day-to-day administrative operations, work with expenditure accounts in the TEAMS accounting systems, reconcile accounts for payment, and coordinate with other administrative staff to ensure effective and timely administrative service delivery. We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Requirements

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience.
This position requires a maximum 60 minute response time to 455 Airport Rd SE Building C, Salem, OR 97301 for emergency call-outs.

Nice To Haves

Demonstrated organizational skills with consistent attention to detail in administrative and program related tasks.
Experience with records and information management including accurate data entry, data editing, document tracking and maintenance.
Proficient in computer operations including Microsoft Office and other standard software applications.
Experience communicating effectively, both verbally and in writing, with various groups of people.
Experience organizing and prioritizing multiple tasks while managing competing deadlines and frequent interruptions.

Responsibilities

Provide administrative assistance to the Wireless Communications Section.
Manage records, filing systems and documentation for vendor payments, accounts receivable, equipment expenditures and inventory.
Activate direct bill accounts and process travel reimbursements, ensuring compliance with agency financial standards.
Enter, verify and correct commercial vendor repair invoice data in the Fleet Information Management System (FIMS).
Prepare and submit periodic reports including equipment rental, mileage, usage, inventory and other required operational reports.
Process invoice payments, reconcile vendor statements and resolve billing issues in alignment with ODOT accounting and purchasing procedures.
Assist with employee inquiries, payroll matters, benefits questions and general administrative guidance.
Operate and maintain office equipment and systems to assist with daily workflow and shop operations.