Office Coordinator

Security 1st Title • Oklahoma City, OK

3d • Onsite

About The Position

The office coordinator is a pivotal role, who provides exceptional customer service with their welcoming and friendly demeanor that leaves a lasting impression on clients and guests. As the first point of contact, they are responsible for greeting guest, facilitating client appointment and meeting room coordination whilst applying a concierge-style service. They are responsible for managing all aspects of front-office operation and providing support to internal team.

Requirements

• High school diploma or equivalent (required)
• Ability to pass a background check
• A valid driver’s license and the ability to travel on occasion as needed
• The ability to obtain a State of Oklahoma Title Insurance License is required within your first 6 months of employment – the company will provide assistance if needed
• Previous office experience preferred
• 1-3 years of related work experience is preferred
• Basic computer skills and knowledge of Google Suite and/or Microsoft Suite
• Ability to provide outstanding customer service
• Dependability, strong work ethic and punctuality
• Excellent verbal and written communication skills
• Ability to learn quickly and thrive in a fast-paced environment

Responsibilities

• Welcome and coordinate client appointment and guests
• Maintain front-office order and lobby preservation
• Promptly addressing incoming calls
• Facilitate shipping and receiving business parcels
• Receipt incoming contracts and accurately record earnest money deposits
• Performing clerical duties such as filing, faxing, mailings, etc.
• Supply inventory monitoring
• Accurately entering data that includes customer and business-related information
• Communicating effectively with customers, vendors, office staff and other business partners
• Maintaining operations by following policies and procedures; reporting needed changes
• Other duties as assigned

Benefits

• Paid Training
• Paid Holidays + competitive PTO accruals
• Comprehensive Benefits Package including Health, Dental, Vision, 401K, Life Insurance, and more
• Network opportunities with realtors, lenders and other members of the industry
• Valuable education and knowledge in the real estate industry providing real-life benefit

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees