Office Coordinator, New York

Neko Health • New York, NY

8h • Onsite

About The Position

Mission Neko is redefining what prevention means, from treating illness when it arrives, to sustaining health before it's ever at risk. Our mission: make data-driven, preventative care accessible to more people, before symptoms appear. In a single, non-invasive visit under an hour, proprietary technology and direct clinical care combine to deliver personalised, actionable insights. It's a team that thinks in 10x, not 10%. Every role here plays a part in building a world where prevention is the norm, and where your work genuinely helps people live longer, healthier lives. Role Purpose As an Office Coordinator, you will ensure Neko's New York office operates seamlessly as the company establishes and grows its presence in the US. You will play a key role in delivering a high-quality workplace experience, combining operational excellence, hospitality, proactive problem-solving, and event coordination to support employees, visitors, and business operations. What You'll Deliver in the First 6–12 Months Ensure smooth day-to-day New York office operations with consistently high workplace experience standards, measured through employee feedback and operational reliability. Play a foundational role in setting up and embedding office processes, standards, and vendor relationships as Neko scales its London presence. Organize and support internal events, leadership visits, and office moments that strengthen employee experience, collaboration, and company culture across a distributed team. Build and manage vendor relationships and workplace processes to ensure quality, responsiveness, and cost efficiency from the ground up. Enhance the in-office hospitality experience by maintaining a welcoming, well-functioning, and professional environment for employees and visitors. Build strong cross-functional collaboration with HQ Workplace, People Operations, IT, and local leadership to ensure coordinated and consistent workplace support across offices.

Requirements

• Proven experience in office coordination, workplace operations, hospitality, facilities, event coordination, or similar roles.
• Demonstrated ability to operate independently with strong organizational and problem-solving skills.
• Experience managing vendors, workplace logistics, office operations, and supporting events.
• Strong communication skills with a professional, service-oriented mindset.
• Ability to thrive in fast-changing environments and manage multiple priorities simultaneously.

Nice To Haves

• Experience working in fast-paced, high-growth environments.
• Previous involvement in setting up or scaling a new office, workplace expansion, major facilities project, or workplace event programs.
• Exposure to employee experience, hospitality standards, or workplace service design.
• Familiarity with US health & safety regulations, workplace compliance, or facilities administration.

Responsibilities

• Ensure smooth day-to-day New York office operations with consistently high workplace experience standards, measured through employee feedback and operational reliability.
• Play a foundational role in setting up and embedding office processes, standards, and vendor relationships as Neko scales its London presence.
• Organize and support internal events, leadership visits, and office moments that strengthen employee experience, collaboration, and company culture across a distributed team.
• Build and manage vendor relationships and workplace processes to ensure quality, responsiveness, and cost efficiency from the ground up.
• Enhance the in-office hospitality experience by maintaining a welcoming, well-functioning, and professional environment for employees and visitors.
• Build strong cross-functional collaboration with HQ Workplace, People Operations, IT, and local leadership to ensure coordinated and consistent workplace support across offices.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed