Office Coordinator

Fenix Outdoor North America • Louisville, CO

8d • $23 - $24 • Onsite

About The Position

A well-run office rarely happens by accident. It takes someone who notices what is needed, keeps the details in mind, and helps people feel welcomed, supported, and ready to do their best work. At Fenix Outdoor, we are looking for an organized, approachable Office Coordinator to help create that kind of workplace. You will be at the center of our Louisville office, supporting day-to-day operations, welcoming teammates and visitors, partnering with vendors, and helping our leadership team stay prepared and connected. This is a role for someone who enjoys bringing order to moving parts, balancing hospitality with sound judgment, and taking pride in the thoughtful details that make a shared workplace feel cared for. From managing supplies and coordinating meetings to helping plan team events, your work will help our people stay focused on the brands, products, and outdoor experiences we are here to support.

Requirements

• Availability to work in our Louisville office Monday through Friday
• Experience with budget tracking, invoices, expenses, purchasing, or vendor coordination
• Strong Microsoft Office skills, especially Excel and PowerPoint
• A friendly, approachable, and professional communication style
• Strong organization skills, follow-through, and attention to detail
• Ability to gracefully manage deadlines and shifting priorities with calm and good judgment
• Comfort in handling confidential information and maintaining appropriate professional boundaries
• Creative problem-solving skills and confidence making thoughtful day-to-day decisions
• A collaborative mindset and genuine care for creating a positive workplace experience

Nice To Haves

• 2+ years of administrative, office coordination, or operations support experience, or an equivalent combination of education and experience

Responsibilities

• Keep daily office operations running smoothly, from shared spaces and supplies to communication across teams
• Serve as a welcoming primary point of contact for internal teams, visitors, clients, and vendors
• Manage office inventory and supplies with an eye toward cost, quality, and day-to-day needs
• Partner with the cleaning team and internal departments to help keep the café and common areas organized, comfortable, and ready for use
• Help resolve office-related questions and concerns with care, professionalism, and appropriate follow-through
• Provide administrative support to senior leadership, including calendar management, meeting coordination, and occasional travel arrangements
• Prepare meeting materials, presentations, expense reports, and internal documents with care and attention to detail
• Coordinate agendas, document meeting notes, and help track action items so important work continues moving forward
• Bring a proactive, solutions-oriented approach to the changing needs of a busy leadership team
• Support office budget tracking, invoice processing, expense reporting, and supply purchasing activities
• Build positive, reliable relationships with office vendors and service partners
• Balance operational needs with thoughtful cost management and sound business judgment
• Help maintain clear, accurate records that support smooth office operations and financial clarity
• Partner with leadership to support team-building activities and employee engagement initiatives
• Plan and coordinate company events, including logistics, budgets, vendor communication, materials, and onsite support
• Help create an office culture rooted in respect, collaboration, care, and a shared sense of purpose

Benefits

• 401(k) with employer match
• Comprehensive health and wellness benefits, including medical, dental, and vision coverage
• Long- and short-term disability
• Generous paid time off
• Paid company holidays
• Product discounts across Fenix Outdoor’s family of premium outdoor brands

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed