OFFICE COORDINATOR - SPANISH SPEAKING

State of Illinois•Schaumburg, IL

1d•Onsite

About The Position

The Illinois Department of Transportation is seeking to hire an Office Coordinator. Under direction of the Region I Claims Manager, this position performs technical secretarial, office support functions relating to the processing and resolution of claims filed by and against the department, provides clerical support to section staff, and conducts inventory. This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Requirements

Knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
Ability to speak and write Spanish at a colloquial skill level in carrying out position duties in conjunction with non-English speaking individuals.
Ability to keyboard accurately at 30 wpm.

Nice To Haves

Prefers ability to follow oral and written instructions.
Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
Prefers extensive knowledge of office practices, procedures, and programs.

Responsibilities

Retrieves copies of crash reports for damaged state property through the Mobil Capture Reporting System (MCR), obtains crash report numbers, and initiates a file to collect for the damages.
Performs support functions for the section staff.
Keyboards grievances and rebuttals for the Region I Claims Manager as well as personnel and confidential materials concerning job descriptions and evaluations for high school temporary employees and office occupation trainees within the Region I Claims Section.
Researches and obtains legal documentation for the claims office personnel such as affidavits, interrogatories, lapsed appropriations, and departmental reports.
Orders and maintains office supplies and equipment inventory.
Serves as lead worker to the Office Occupations Trainee.
Inventories Region I Section equipment and materials.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Monday-Friday work schedule
Flexible work schedules in several program areas (flexible time, hybrid scheduling)
Health, Life, Vision, and Dental Insurance
Pension Plan
12 Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn 12 paid Sick Days annually
New Employees earn 10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually
Employees earn 3 paid Personal Days annually
13-14 paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources