Office Coordinator - Webster, TX
About The Position
Martha Turner Sotheby’s International Realty (MTSIR) is seeking a professional, service-oriented Office Coordinator to support daily operations at our Houston Bay Area office. This role works closely with the Office Manager and serves as a key point of contact for agents, visitors, and business partners. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, client-focused environment. If you enjoy supporting others, managing details, and being at the center of office operations, this is a great opportunity to grow within a respected real estate organization.
Requirements
- Minimum of one (1) year of customer service experience in a professional office environment (real estate experience strongly preferred).
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); working knowledge of Adobe Acrobat required.
- Ability to learn new systems quickly and maintain accurate, well-organized digital records.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- A professional, dependable team player with strong problem-solving skills and attention to detail.
Nice To Haves
- real estate experience
Responsibilities
- Provide exceptional internal customer service by supporting agents with day-to-day administrative needs.
- Serve as a primary point of contact for the office, including front desk reception, incoming calls, mail, and visitors.
- Assist with onboarding new agents by coordinating materials, systems access, and office orientation.
- Communicate office updates, events, procedures, and reminders clearly and professionally.
- Support agents with listing presentations, marketing materials, and administrative sales support.
- Submit and track billing and expense documentation with the Accounting department.
- Assist with MLS and contract-related administrative tasks, including entering and maintaining listings and documents in MLS, Trident, Atlas, and other real estate systems.
- Maintain office supply inventory and ensure the office environment is organized, professional, and welcoming.
- Coordinate meeting logistics, including breakfast and lunch sponsors, and maintain an accurate sponsor calendar.
- Perform additional duties as assigned to support efficient office operations.
Benefits
- Opportunity to expand skills in real estate operations and office management.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
