Office Coordinator

Maven Recruiting Group • San Francisco, CA

21d • Onsite

About The Position

A well-established finance firm is seeking a highly organized and proactive Office Coordinator to join its team on a contract-to-hire basis. This is an excellent opportunity for someone who enjoys creating exceptional workplace experiences, thrives in a fast-paced, professional environment, and takes pride in keeping day-to-day operations running seamlessly. You'll play a key role in supporting employees, visitors, and leadership while ensuring the office remains organized, welcoming, and efficient. This role is ideal for someone who enjoys wearing multiple hats, has exceptional attention to detail, and takes initiative without waiting to be asked.

Requirements

• Highly organized
• Proactive
• Enjoys creating exceptional workplace experiences
• Thrives in a fast-paced, professional environment
• Takes pride in keeping day-to-day operations running seamlessly
• Enjoys wearing multiple hats
• Exceptional attention to detail
• Takes initiative without waiting to be asked

Responsibilities

• Support the day-to-day operations of a busy office, ensuring an organized, welcoming, and professional environment.
• Greet employees, candidates, clients, and visitors while serving as the first point of contact for the office.
• Coordinate conference room scheduling, meeting setup, catering, and hospitality.
• Manage office inventory, supplies, snacks, beverages, and vendor relationships.
• Assist with employee onboarding by preparing workstations, coordinating office logistics, and ensuring a seamless first-day experience.
• Receive, organize, and distribute mail, packages, and deliveries.
• Partner with facilities, building management, and external vendors to resolve office-related needs.
• Support internal meetings, company events, team lunches, and employee engagement initiatives.
• Maintain office organization, cleanliness, and shared spaces throughout the day.
• Assist with administrative projects, documentation, expense reporting, and other operational initiatives as needed.
• Provide general administrative support to leadership and cross-functional teams.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed