Office Coordinator
Clopay•Jessup, MD
•Onsite
About The Position
Clopay Corporation is seeking an Office Coordinator for their Jessup location. This role involves communicating with customers, entering orders, assisting with pricing, managing invoicing, handling bookkeeping procedures, processing furnish and install programs, distributing mail, and managing incoming telephone calls. The position also includes various administrative duties.
Requirements
- A high school degree is required.
- A minimum of 3-5 years of customer service experience, preferably in a manufacturing environment.
- Basic computer skills are required with a familiarity of Microsoft Office Products.
Nice To Haves
- Previous clerical or office experience is beneficial.
Responsibilities
- Communicate with customers in person at the Distribution Center and by telephone in entering orders under automation system controls.
- Assist in pricing of quotes and orders under automation system controls.
- Balance daily invoice edit.
- Audit open order reports weekly.
- Follow up on customers' claims for credit.
- Manage all system invoicing on COD and open-term accounts.
- Manage bookkeeping procedures required for setting up and maintaining current open terms and C.O.D. accounts, including requisitions for new customer codes.
- Assist with furnish and install programs whenever necessary, and process furnish and install invoicing and installer payables.
- Distribute all incoming and outgoing mail.
- Handle all incoming telephone calls: field telephone calls for product, as well as calls concerning bookkeeping or accounting matters.
- Various administrative duties
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
