Office Coordinator

Maricopa County

1d•Hybrid

About The Position

Are you looking for a position that will leverage your attention to detail and knack for precision? Your skills may be an excellent resource for the Office Coordinator role with the Maricopa County Human Services Department! As the Office Coordinator, you will focus on facilities management by providing administrative support essential to operations. You will be responsible for the administration of vehicles and equipment, including repair and preventative maintenance tracking, maintaining up-to-date operational policies and procedures, and coordinating with vendors to ensure timely delivery scheduling and the resolution of any facility-related concerns. You will interact with internal staff, other County Department staff, and external staff. You will bring a proactive approach to support the department's objective of providing exceptional service and maintenance support. Join a team with a purpose – apply now! Please note that this role is a contract position with benefits, funded through June 30, 2027. The Administrative Services Division delivers strategic, efficient, and professional support to all Divisions within the Human Services Department, enabling the delivery of high-quality, responsive services. As a trusted business partner, the Administrative Services Division ensures alignment of administrative functions with the Department’s mission, upholds regulatory compliance, and optimizes the use of public resources. We are committed to operational excellence, fiscal stewardship, transparency, and continuous improvement—proactively addressing challenges and driving effective results. The Maricopa County Human Services Department (HSD) builds resiliency in the community and promotes the well-being of County residents experiencing adversity through a variety of programs and services to help people and families thrive. These opportunities include early childhood education, housing, homeownership, independent living services for seniors and adults with disabilities, career development for job seekers with barriers to employment, crisis rental and utility assistance, and support for people experiencing homelessness. HSD is committed to delivering innovative and comprehensive services in a collaborative approach that preserves dignity, promotes respect, and facilitates social and economic mobility. In 2025, the Human Services Department was the proud recipient of 23 Achievement Awards from the National Association of Counties (NACo), highlighting the Department’s commitment to providing support for low-income and at-risk communities. Maricopa County Human Services was honored for a wide variety of programs showcasing their valuable work including Regional Solutions to Homelessness in Rural and Underserved Communities, Pathway to Rapid Reemployment, Tonopah Fire Station Improvements, Refugee Relocation Assistance Program, Early Education Division’s EVIT Expanded Partnership, and several other initiatives.

Requirements

Three years of progressive clerical/administrative experience
High School Diploma/GED
Post-secondary education may substitute for the experience requirement on a year-for-year basis
Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire
Must complete background check and fingerprint identification upon hire to secure and maintain DPS Fingerprint Clearance Card

Nice To Haves

Advanced clerical/administrative experience
Proficient in Microsoft Office Suite, including Word, Excel, and publishing protocols
PDF document development

Responsibilities

Develop purchase orders and acquisition requests for goods and services necessary for the Human Services Department, ensuring timely and cost-effective procurement
Oversee the distribution and allocation of office supplies and equipment essential for the operation and upkeep of the organization's facilities group
Maintain detailed records and logs of daily operations, including incident reports, accident summaries, maintenance requests and statuses, and other notable events related to facility management
Develop, create, and maintain documents and information on shared computer drives, including organizing, updating, and keeping all logs current for compliance
Manage and prioritize facility service requests under the oversight of the Facilities Supervisor, directing necessary repairs or remediation to the appropriate lessor or the County’s Facility Management Department as required. Ensure coordination and compliance with supervisory guidance to uphold organizational standards and objectives
Assist in developing, updating, and maintaining critical operational documents such as Emergency Procedures, Continuity of Operation Plans (COOP), Scope of Work, and Fire Drill/Evacuation Protocols and maps to ensure employee safety and regulatory compliance
Coordinate the management of the organization’s vehicle fleet, including scheduling regular maintenance, monitoring usage, ferrying vehicles to and from Equipment Services, and serving as the primary point of contact with Equipment Services
Manage parking logistics, including allocating and monitoring parking passes, authorizing parking validations, coordinating with the parking vendor, and maintaining a current record of parking usage
Liaise with external vendors or internal Facilities staff to schedule and oversee routine maintenance and repair work, ensuring facilities are well-maintained and operational
Handle all aspects of document management, including the coordination of document storage, shredding services, and the retrieval of archived documents, ensuring compliance with data protection regulations

Benefits

Work with a greater purpose
Tuition reimbursement
Exceptional work-life balance
Opportunities for growth and development within Maricopa County
Low-cost, high-value healthcare for you and your qualifying dependents
Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families
Paid vacation, sick time, and parental leave
Extensive wellness program, including an incentive
Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1
economical and comprehensive healthcare options
robust retirement plans
tuition and loan payment programs
multiple paid leave options