Office Coordinator - East Coast Operations (Berwick)

Vaughan Buckley Construction•Berwick, PA

17h•Onsite

About The Position

At Volumetric Building Companies (VBC), we are redefining the future of construction. As a global leader in volumetric modular building, we integrate cutting-edge technology, precision-driven manufacturing, and expert modular construction to deliver high-quality, sustainable buildings—faster and smarter. Headquartered in Philadelphia, PA, with locations across the U.S., UK, Ireland, Poland, and Serbia, our reach is global, but our mission is deeply personal: to create spaces that improve lives. At VBC, our people are our greatest asset. We foster a culture of innovation, collaboration, and continuous growth, where your ideas matter and your work makes a real impact. When you join us, you become part of a team that values excellence, respect, and community—a place where you can build your career while building a better world. If you’re driven to be the best at what you do and want to be part of something bigger, let’s build the future together. In this role, you will support a fast-paced, growing organization by handling a wide range of administrative and office coordination responsibilities. The ideal candidate demonstrates professionalism, accountability, and dependability, along with strong communication and multitasking skills. You will serve as a key liaison for busy executives and team members, ensuring smooth daily operations and consistent communication across the organization. This role is well suited for someone with a positive, “can-do” attitude who thrives in a dynamic startup environment.

Requirements

Minimum of 5–6 years of administrative or office coordination experience
Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint
Excellent time management skills with the ability to prioritize and meet deadlines
Strong interpersonal, organizational, and problem-solving skills
Excellent written and verbal communication skills
Ability to work effectively in a team-based environment and handle complex communication
Highly detail-oriented, organized, diplomatic, and tactful
Proven ability to multitask, work with urgency, and remain flexible
Demonstrated ability to handle sensitive information and maintain strict confidentiality

Responsibilities

Manage all incoming phone calls and provide backup coverage for other office locations; route calls to appropriate team members as needed
Develop and distribute clear, consistent messaging to support integrated internal communications
Provide administrative support to the Manufacturing VP of East Coast Operations and the Director of Manufacturing, including but not limited to: Preparing and submitting expense reports, Scheduling meetings, Assisting with travel requests, Handling confidential information, Completing other assigned administrative tasks
Work closely with the Berwick Leadership Team and the Executive Administrative Manager; provide support to visiting team members from other office locations as needed
Serve as the primary point of contact for clients, guests, interviewees, and other visitors to the Berwick office
Track, receive, and distribute all incoming and outgoing mail and packages
Partner with the IT department to assist with office equipment and related supplies (e.g., copier, toner, printers)
Manage office supplies and amenities, including coffee, water, and general office inventory; coordinate ordering as needed
Coordinate meetings, including conference room bookings, catering arrangements, setup (and occasional pickup), and post-meeting breakdown
Conduct daily walkthroughs of conference rooms to ensure spaces are neat, organized, and ready for scheduled meetings
Provide additional administrative support to other departments and office locations as needed
Support company events, monthly employee engagement activities, and special initiatives in collaboration with the Executive Administrative Manager