Office Coordinator, Office of College Access and Success

Camden Prep • Camden, NJ

2d • Onsite

About The Position

The College Access & Success Office Coordinator is responsible for excellent educational programming and support that achieves the Camden Prep mission of preparing its students for success at competitive four-year colleges and universities.

Requirements

• 2-3 years of office experience preferred, ideally with an education agency
• Excellent communication skills, both verbal and written
• Strong interpersonal skills with students, parents, colleagues and community members
• Basic finance skills and comfort learning new finance processes
• Strong organization skills and attention to detail
• Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint
• Maturity and ability to work independently
• Must enjoy contact with children and parents
• Ability to manage multiple tasks and meet tight deadlines
• Prior experience working in schools and/or urban communities preferred
• Able to lift and move packages up to 30 lbs.
• Bachelor’s degree required

Nice To Haves

• Spanish or Portuguese language skills a plus but not required

Responsibilities

• Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges.
• Serve as the Summer Operations Coordinator and assist with the day-to-day responsibilities of summer school.
• Coordinates and schedules college admissions representative visits to North Star during the fall semester.
• Manages and tracks student requests to attend college visits.
• Assists with coordinating overnight and daytime college campus visits.
• Manages the collection and input of student data including SAT scores, financial information, and college acceptances into excel, Airtable, Naviance and Overgrad.
• Manages expense reporting and reimbursement requests for members of the Office of College Access & Success via purchase order software.
• Assists Alumni Support with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.
• Assists with the scheduling of parent meetings for College Counselors.
• Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
• Works with office staff on the planning, implementation and execution of all special programs and events. These events include, but are not limited to Career Day, Alumni Day, Alumni BBQ, College Signing Day, college road trips, college fairs, essay writing retreats, etc.
• Participates actively in all training and professional development sessions throughout the year.
• Meets weekly with office staff to check in on departmental tasks and milestones.
• Reports to Director of College Guidance and Director of Alumni Support.
• Coordinates with the Operations staff regarding family paperwork and contact information.

Benefits

• Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer).
• Extensive, best-in-class training and development
• Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA)
• Financial Planning
• New Jersey Pension program
• Paid leave of absence options (parental, medical, disability, etc.)
• Mental health and counseling support + wellness benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level