Office Coordinator

quadric, Inc•Burlingame, CA

5h•Onsite

About The Position

Quadric is seeking a highly organized and efficient Office Coordinator to join their team. This role is the first point of contact for visitors, requiring warmth and professionalism in every interaction. Day-to-day responsibilities include managing calendars, handling incoming mail and packages, coordinating with vendors, keeping the office stocked and running smoothly, and generally being a go-to person for various needs. The coordinator will also support the broader team with administrative tasks, event planning, and adapting to the dynamic needs of a busy office. This position plays a key role in creating a positive and productive work environment for employees, with a deep care for those experiences. Quadric has developed an innovative software-driven AI inference processor, licensed as IP, designed to run neural network (NN) inference workloads in a wide range of edge and endpoint devices, from battery-operated smart-sensor systems to high-performance automotive or autonomous vehicle systems. Unlike other neural engines, the Quadric GPNPU executes both NN graph code and conventional C++ DSP and control code. Founded in 2016 and based in downtown Burlingame, California, Quadric is building the world’s first supercomputer for the real-time needs of edge devices, aiming to empower developers across industries to create future technology today.

Requirements

2+ years of workplace and/or administrative experience
Available to be in our Burlingame, CA office 5 days a week
Strong organizational and multitasking skills
Excellent written and verbal communication skills to interact with staff, candidates, visitors, and vendors
Proficiency in Technology (including Google Workspace, Microsoft Office)
Ability to work independently and prioritize tasks
Attention to detail and problem solving skills

Nice To Haves

Sixth sense for when the conference room is about to double-book
Proficiency in Claude

Responsibilities

Coordinate and schedule meetings, appointments, and travel arrangements for staff
Manage office calendars and handle conference room scheduling
Handle all incoming and outgoing mail, shipping, and package receiving
Own office supplies and equipment inventory, including tracking, restocking, and ensuring working order
Liaise with building management, vendors, and service providers for repairs and facilities attention
Plan, budget for, and execute team-building events, happy hours, and customer events
Partner with the People team on new teammate onboarding, including setting up workstations, leading office orientations, and ensuring a great day one experience

Benefits

Competitive salary and meaningful equity
Medical, dental, and vision plan options starting on day one
401(k) retirement plan
Flexible paid time off (unlimited, non-accrual) to support work-life balance
Company-provided lunches and a stocked kitchen when working in-office
Convenient office location within walking distance of the Caltrain station
Support for commuting, including monthly parking or Caltrain passes
Downtown Burlingame office location, close to shops, cafes, and local amenities
A politics-free, highly collaborative environment where talented people can do their best work and make an immediate impact
The opportunity to build long-term career relationships in a company that values strong personal connections alongside professional excellence