Office Coordinator

Banner Health•Phoenix, AZ

1d•Onsite

About The Position

As an Office Coordinator at Banner Health's University Medical Center Phoenix, you will be the operational heartbeat of the team, managing essential department functions. This role involves providing support for the daily operations of a department, function, or center to ensure smooth workflow and operations. Responsibilities may include assisting in the management of an essential department function or process, as well as providing administrative and advanced secretarial support. The Office Coordinator acts as a contact for external agencies and, when assigned, as a resource for various departments. This position is in a nationally recognized academic medical center focused on coordinated clinical care, expanded research activities, and nurturing future generations of highly trained medical professionals. The Phoenix campus has over 730 licensed beds, several unique specialty units, and is the new home for medical discoveries, thanks to collaboration with the University of Arizona College of Medicine - Phoenix. The campus also includes fully integrated multi-specialty and sub-specialty clinics. The role is Monday-Friday, 7:30 AM-4:00 PM, with no weekends or call rotation, and involves handling financial processes, regulatory compliance, coordinating educational opportunities, and serving as a key liaison between staff, physicians, patients, and community partners in a nonprofit healthcare environment.

Requirements

Must possess a general knowledge of healthcare administration as normally obtained through the completion of an associate’s degree in business, healthcare administration or related field.
Requires a proficient knowledge of clerical and administrative services, education, training, and development as typically demonstrated through five years of experience in a business and/or healthcare environment.
Excellent oral and written communication skills.
Highly organized and responsive.
Excellent human relations and interpersonal skills.
Position requires proficiency in personal software applications, including word processing, generating spreadsheets, and creating graphics/presentations.
Employees working at Olive Branch Senior Center must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.

Nice To Haves

Bachelor’s Degree in related field
Additional related education and/or experience

Responsibilities

Performs a broad range of administrative support details on a regular basis, including composing correspondence, typing, filing, scheduling meetings, and maintaining appropriate databases, requiring initiative and judgment to make independent decisions.
Maintains a high degree of confidentiality regarding sensitive information.
Assists in department management processes including but not limited to: billing, specialized processes, budgeting, payroll, contract management, credentialing, licensing, accounts payable, and supply ordering.
Manages an essential department function, process or project which requires a specialized skill set such as budget preparation and monitoring of monthly financial reports for variances.
Initiates requests for payments, purchase requisitions, and any additional paperwork related to the various financial matters for the department.
Responsible for assisting in coordinating, organizing, and preparing approved educational opportunities for relevant department courses.
Performs administrative and reporting functions related to educational activities.
Compiles data, maintains all files/records and statistical updates needed to obtain state designation and verification.
Coordinates and tracks CMEs, CEUs, and certifications for applicable positions and keeps records as indicated for regulatory agency, designation or verification organization.
Participates in preparation for department reviews.
Coordinates and participates in special projects as assigned.
May prepare special reports and summaries that utilize advanced computer skills/software for word processing, spreadsheets, graphics, documents, reports and presentations.
Interactions may include, but are not limited to, all levels of staff in a variety of departments, physicians, patients, families and external contacts, such as employees of other health care institutions, vendors, community providers and agencies.