Office Coordinator

Building Crafts•Wilder, KY

13h•Onsite

About The Position

Full-time position for Building Crafts Inc., a general contractor working primarily in wastewater and water treatment plant construction. The Office Coordinator handles day-to-day administrative tasks and serves as the initial contact for all callers and visitors to the company.

Requirements

High school diploma or general education degree (GED), or one-year related experience and/or training, or equivalent combination of education and experience.
Excellent verbal and written communication skills.
Proficient in use of the Internet, Microsoft Office, Microsoft Outlook, spreadsheets, and word processing.
Strong interpersonal skills.
Ability to understand and follow written and verbal instructions
Ability to deal effectively with a diversity of individuals at all organizational levels.
Commitment to excellence and high standards.
Strong organizational skills; able to manage priorities and workflow.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Professional appearance and demeanor
Ability to perform diversified clerical functions.
Customer Service- Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Oral Communication- Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Professionalism- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Attendance/Punctuality- Consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Responsibilities

Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employees or voicemail.
Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.
Responds to visitors, clients, and employees in a courteous and professional manner.
Maintains office and kitchen supplies.
Prepares and forwards outgoing mail and packages.
Coordinates office breakfast/lunch for meetings.
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
Organizes and maintains file system; files correspondence and other records.
Orders and maintains supplies, arranges for equipment maintenance, and keeps reception area organized.
Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff.
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
Performs other related duties as assigned by management.