Office Coordinator (Part-time)

BreezeBio • South San Francisco, CA

1d • Onsite

About The Position

BreezeBio is seeking a highly self-motivated Office Coordinator to provide high-level administrative and operational support to our executive leadership team. This role is primarily office-focused, responsible for ensuring smooth day-to-day operations, managing executive priorities, and supporting cross-functional coordination across the organization.
The ideal candidate is exceptionally organized, detail-oriented, and thrives in a fast-paced environment while managing multiple priorities with professionalism and discretion.

Requirements

• Bachelor’s degree preferred.
• 2+ years of experience in an administrative, office coordinator, or executive assistant role.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work independently in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with standard office tools (Google Workspace, Microsoft Office, etc.).
• Work authorization in the United States is required.

Responsibilities

• Provide high-level, comprehensive administrative support to the CEO and Executive Leadership Team (ELT), including complex calendaring, meeting coordination, and travel planning.
• Prepare detailed agendas, briefing materials, and follow-ups for executive meetings.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Draft, edit, and manage communications on behalf of leadership.
• Oversee daily office operations to ensure a productive, organized, and efficient work environment.
• Coordinate company meetings, events, and team gatherings.
• Manage office vendors, supplies, and facilities-related needs.
• Support cross-functional initiatives across HR, IT, and Operations.
• Maintain and improve office processes, workflows, and administrative systems.
• Ensure office policies and procedures are followed and continuously optimized.
• Assist with project coordination across departments, tracking timelines and deliverables.
• Support leadership with ad hoc projects, reporting, and organizational initiatives.
• Help streamline internal communications and operational processes.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level