Office Coordinator

Hub International Insurance•West Fargo, ND

18d

About The Position

Are you a dynamic, results-oriented professional seeking a challenging and rewarding career? If so, this role may be the perfect fit for you! At HUB, we value education, innovation, and continuous learning, and we’re excited to support you on your career journey. As an Office Coordinator , you will be the first point of contact for guests, clients, and employees, ensuring a welcoming and professional environment. This role manages front desk operations, including phone and email communications, visitor management, scheduling, and coordination of the office. The Office Coordinator also supports facility needs, event logistics, and culture initiatives to ensure the smooth operation of the office and a positive workplace experience.

Requirements

High school diploma or equivalent preferred
At least 2 years of experience in administrative, office support or customer service role preferred
An equivalent combination of education and/or relevant work experience may be substituted in lieu of minimum qualifications
Earned and ability to maintain state property and casualty insurance license required.
Team player with a great attitude, self-motivation and the ability to work in a fast-paced environment
Proficiency with Microsoft Office Suite; ability to quickly learn new software tools
Strong verbal and written communication skills
Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment

Responsibilities

Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts.
Answer and direct all main line calls, providing exceptional customer service and scheduling for designated team members.
Oversee daily stocking, inventory and cleanliness of the breakroom and lounge spaces, including machine care, online ordering, receiving deliveries, and organizing storage.
Assist in organizing department events across fun/educational, Gives, and Wellness categories.
Process incoming mail.
Prepare bank deposits.
Manage a book of bond business.
Provide support to other departments as needed.
Perform other related duties as assigned by the manager.