Office Coordinator

William Charles Construction•Springfield, IL

4d•$23 - $27•Onsite

About The Position

William Charles Construction, a MasTec Company, is currently hiring an Office Coordinator in our Springfield, IL office. This is an on-site position Monday-Friday. The Office Coordinator supports daily office operations and construction project teams by managing incoming calls, mail, guests, and shipments while maintaining organized filing systems. The role provides administrative support across departments, including assisting with jobsite setups, project documentation, subcontractor payment verification, and project closeout activities. The Office Coordinator ensures efficient communication between internal teams and external vendors to support smooth project execution. Company Overview With more than a century of exceptional work on our resume, William Charles Construction remains guided by the pursuit of excellence. Our “Do it Right the First Time” work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction, environmental management and mining and materials production, we have the expertise to help our customers complete their most complex projects. MasTec’s Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.

Requirements

High School Diploma or equivalent
1 to 3 years Office Coordinator/Reception experience in a fast-paced environment
Working knowledge of Microsoft Office
Working knowledge of basic office practices
Ability to effectively communicate orally and in writing, in person and by telephone
Operating telephone equipment and receiving/transferring of incoming calls
Any combination of equivalent education and work experience will be considered

Responsibilities

Responsible for receiving and routing incoming phone calls received by field personnel
Greets guests and establishes their needs to direct them to the appropriate person
Responsible for picking up and sorting incoming mail as well as delivering mail to appropriate interoffice recipients, including post office pickup/drop off
Creates UPS and FedEx shipments and delivers received packages as needed
Responsible for entering data into computer programs for various projects
Responsible for supporting various departments on tasks including new jobsite trailer setups/field site needs
General office duties such as ordering/maintaining office supplies
Work with project controls and compliance to verify payment status for subcontractors
Assist Project Managers and Project Engineers with project closeout documentation
Cross-functional support with Accounts Payable and Project Management teams
Communicate with vendors regarding closeout, startup, and other documentation across contracts
Serve as point of contact for administrative and operations across project teams
Maintain both physical and digital filing systems
Will provide other duties as assigned

Benefits

Competitive pay - $23.00 – $27.00/hour, commensurate with experience
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance
Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program
Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan