Office Coordinator

Florida Medical Clinic•Wesley Chapel, FL

3d•Onsite

About The Position

Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.

Requirements

High school graduate or equivalent.
Proficient in word processing, spreadsheet, presentation and/or database software.
Strong interpersonal, customer service, communication, and managerial skills required.
Four (4) years of secretarial or office management experience required.
Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience.

Responsibilities

Provides Department orientation for new employees to include, but not limited to, system software, phone system, telephone answering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies and coaching plan.
Assigns, prioritizes, and distributes work assignments, and reviews work performed by office staff.
Coordinates activities of office staff of two or more to include, but not limited to filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, and ordering of supplies.
Performs scheduling and monitoring of time/payroll reports.
Coordinates arrangements for meetings, conferences, seminars, and travel (to include timely preparation and submission of travel expense reports).
Provides recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
Compiles, prepares, and analyzes complex reports, proposals, and documents including but not limited to financial, statistical reports, and personnel records.
Composes and prepares correspondence, invoices, reports, and presentations, takes dictation and prepares minutes, and maintains appropriate files.
Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
Maintains compliance with all Orlando Health policies and procedures.