Office Coordinator, Stafford General/Vascular Surgery-Full Time Days

Mary Washington Healthcare•Stafford, TX

1d•Onsite

About The Position

This position is accountable to perform a variety of office coordination, customer service and revenue cycle functions that will ensure the efficient day-to-day operations. The role is key in the practice's front-end revenue cycle processes and significantly impacts the patient experience. It requires an unwavering focus on patient satisfaction and the ability to multi-task.

Requirements

High School Diploma or GED required.
Possesses critical thinking and analytical skills.
Ability to multi-task.
Ability to communicate effectively and collaborate with a multi-disciplinary team.
All Associates will be required to take the following vaccines: Annual flu vaccine.

Nice To Haves

Minimum of one year medical office experience preferred.
Multi-specialty office experience preferred.
Experience in a customer service setting preferred.
Experience with Microsoft Office programs preferred.

Responsibilities

Interfaces with patients, family members, physicians, visitors, and other guests in a courteous and professional manner.
Registers patients in the Practice Management Information System (PMIS), obtaining and/or verifying all relevant demographic and insurance information to ensure the timely and accurate processing of claims.
Reviews electronic eligibility verification responses to ensure insurance coverage is in effect for all insured patients.
Presents patients with appropriate paperwork based upon appointment type and registration status.
Monitors the reception area and keeps patients, family members, visitors and Associates, at all times, informed of schedule adjustments.
Maintains a neat and orderly waiting area.
Courteously answers all incoming phone calls.
When appropriate, takes messages and delivers/communicates in a timely manner.
Triages calls to ensure timely and appropriate response.
Checks voicemail messages consistently throughout the day.
Processes patients quickly and accurately through computer-based scheduling system for appointments, surgeries, procedures and/or testing as appropriate for patient care.
Ensures security and accuracy of patient files, payments and databases.
Communicates with physicians’ offices and staff in a timely and professional manner.
Initiates, monitors and responds to tasks through the Electronic Health Record (EHR) and Patient Portal.
Reviews patient accounts for outstanding balances.
Collects co-payments, deductibles and outstanding patient balances at the time of service.
Posts payments in PMIS.
Reconciles records and receipts with payments collected at the end of each shift.
Responds to request for information from centralized billing office (CBO) to ensure timely and accurate submission of claims.
Schedules follow up appointments, diagnostic testing and other services for patients as required.
Ensures all services are authorized and necessary referrals are active as required.
Supports organization’s participation in government incentive programs such as EHR Meaningful Use, Physician Quality Reporting System (PQRS) and other programs by collecting and recording required data and providing appropriate communication to patients.
May assist with the entry and processing of physician billing, including entry and/or reconciliation of inpatient, outpatient, and surgical charges.
Performs other duties as assigned.