Office Coordinator

ODYSSEY BEHAVIORAL GROUP•Blue Ash, OH

9d•Onsite

About The Position

Pasadena Villa Outpatient is seeking an Office Coordinator to join their Cincinnati, OH team in Blue Ash, OH. This role provides customer service and support for the day-to-day operations of an outpatient behavioral health center offering intensive outpatient and partial hospitalization programming. The position is responsible for client relationship management, facilitating the client intake/admissions process, medical records management, quality assurance, facility management, and supporting administrative functions, including various reporting. The company is a leading provider of mental health treatment services and is part of the Odyssey Behavioral Healthcare Network, offering a continuum of care nationwide.

Requirements

High School degree or equivalent in combined education and experience.
Minimum of two years of administrative experience in a behavioral health or medical setting.
Demonstrates knowledge of and adherence to confidentiality standards, including HIPAA.
Demonstrates a high level of customer service.
Demonstrates a high level of attention to detail.
Demonstrates excellent verbal and written communication skills.
Demonstrates proficiency with Microsoft Office Suite, and other software platforms.
Demonstrates alignment with company mission, 5 star service and treatment philosophy.

Nice To Haves

Bachelor’s degree preferred.
Knowledge of behavioral health terminology.
Experience with Salesforce CRM or other client relationship management software preferred.
Experience working with physicians, therapists, and other clinicians strongly preferred.

Responsibilities

Exemplifies our 5 Star Service to clients, team members, referents, and families.
Greets clients and guests in a warm and welcoming manner.
Ensures facility is clean, safe, and well presented.
Conducts medical records activities in a highly confidential manner consistent with both clinical needs and other documentation requirements.
Facilitates communications with the admissions team, Executive Director, and clinical team as needed for each admission.
Assists with the admissions process, creates client’s medical record, and provides new client orientation.
Tracks and maintains a variety of reports in a timely and accurate manner.
Ensures all required safety inspections and other tasks required for licensure are completed within regulatory guidelines.
Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff.