OFFICE COORDINATOR

Nox Group•Phoenix, AZ

5d•Onsite

About The Position

At Nox Group, we are dedicated to humanizing construction as one of the fastest-growing industrial enterprises in the US. Nox Group owns and operates Corbins, RMCI, Nox Innovations, and Construction Labels, and our teams set the standard as industry leaders. As we continue to expand our reach nationwide, we seek people who are passionate about personal growth and eager to make a positive impact throughout the industries and communities we serve. We prioritize our people, our partners, and our relationships. Start your journey today and join our skilled team. The primary function of the Office Coordinator is to ensure a seamless, professional, and welcoming office experience by managing daily operations, supporting employees, and delivering exceptional guest service. The Office Coordinator is the first point of contact at the front desk, but the role is expected to operate at a higher standard than a traditional receptionist position — anticipating needs, owning follow-through, and keeping the office consistently guest-ready. The ideal candidate is organized, proactive, and service-oriented, with a calm, professional presence.

Requirements

Flexibility and adaptability in a dynamic, fast-paced environment
High level of attention to detail and organization
Strong follow-through and reliable, consistent task completion
Excellent written and verbal communication abilities
Calm, solution-oriented demeanor under pressure, with a professional presence at all times
Proactive mindset and sense of ownership over the office environment
GED or High School diploma required

Nice To Haves

Bilingual in Spanish/English preferred

Responsibilities

Maintain a consistent and dependable schedule that ensures all administrative functions and areas run efficiently and the office always remains guest-ready
Serve as the primary point of contact at the front desk, creating a welcoming environment for all visitors and employees from the moment they enter and addressing all visitor inquiries, phone calls, and internal requests in a timely and professional manner
Manage office and breakroom supplies, including mini-mart inventory, restrooms, and media rooms; communicate and maintain relationships with office vendors, placing orders for the office and various jobsites, and addressing cross-department needs
Provide administrative support, including managing conference room calendars, coordinating meeting setups, booking travel arrangements, maintaining filing systems, and handling mailing/shipping needs
Oversee office readiness and space needs, including resetting conference rooms between meetings, restocking breakrooms and media rooms throughout the day, and flagging facilities needs as they arise
Manage the flow of mail, including receiving, sorting, and distributing incoming deliveries each morning, as well as preparing and handling outgoing mail and shipping
Implement and maintain office procedures, checklists, and administrative protocols — including Guru process documentation — to enhance organizational efficiency
Provide administrative support to office leadership and teams, including coordinating schedules, lunches, huddles, and correspondence to keep day-to-day operations running smoothly
Anticipate the needs of guests, employees, and leadership, proactively addressing gaps before they arise and confirming completion of every request
Assist in planning and executing office events, employee engagement activities, and culture initiatives
Participating in special projects and other duties as assigned, supporting broader office and team priorities