Part-Time Office Coordinator

Big Happy • New York, NY

11h • $25 - $30 • Onsite

About The Position

Big Happy is looking for a highly organized, proactive Office Coordinator to help create an exceptional workplace experience for our NYC team. This is a part-time, in-office role (2 days per week: Tuesdays and either Wednesday or Thursday) responsible for keeping our office running smoothly, maintaining an organized and welcoming environment, and supporting day-to-day workplace operations. If you love creating spaces where people enjoy coming to work and get excited about planning fun experiences, you'll fit right in. Reporting to the Senior Manager, People Operations, you'll be the go-to person for office logistics, vendor coordination, workplace organization, and employee experience initiatives that help make Big Happy a great place to work.

Requirements

• 2+ years of experience in office coordination, workplace experience, hospitality, facilities, executive support, or a similar role.
• Exceptional organizational skills and attention to detail.
• Ability to lift, move, and carry items weighing up to 50 pounds, including office supplies, furniture, event materials, and deliveries.
• A proactive, hands-on mindset.
• Strong communication skills and the ability to build positive relationships with employees, vendors, and building management.
• Comfortable managing multiple priorities and coordinating vendors simultaneously.
• Ability to troubleshoot basic office technology and meeting room equipment.
• Proficiency with Google Workspace and common workplace technology.
• A positive, service-oriented attitude and genuine passion for creating a great employee experience.
• Someone who enjoys taking ownership, spotting opportunities for improvement, and making the office a place people love coming to.

Responsibilities

• Keep office spaces organized, clean, stocked, and welcoming for employees and visitors.
• Manage office inventory, including snacks, beverages, kitchen supplies, office supplies, and workplace essentials.
• Order office supplies, snacks, and event materials within an established budget, prioritizing quality, value, and business needs.
• Coordinate orders, deliveries, and inventory with vendors and suppliers.
• Build and maintain strong relationships with building management and external vendors.
• Coordinate office maintenance requests, repairs, preventative maintenance, and workplace improvements.
• Troubleshoot basic office technology, conference room equipment, and AV issues, escalating when needed.
• Ensure conference rooms, common areas, and shared spaces are organized and meeting-ready.
• Assist with setup, breakdown, and logistics for internal meetings, trainings, celebrations, happy hours, and company events.
• Partner with the People Operations team to bring the Big Happy culture to life through office events, game days, celebrations, and employee experience initiatives.
• Be an active member of our Office Beautification Task Force, helping shape the look, feel, and functionality of our workspace through décor, furniture, artwork, and workplace improvements.
• Identify opportunities to improve the office experience and recommend creative solutions that make our workplace more efficient, engaging, and enjoyable.
• Support additional workplace and People Operations projects as needed.

Benefits

• 5 Days Paid Sick Leave
• PTO available upon request and management approval
• Wellhub Membership
• Meal Program - Tuesday lunch is on us!
• Team Happy camaraderie—celebrating wins, learning from challenges, and fostering continuous career growth
• A workplace culture where you can be yourself, contribute meaningfully, and be valued for your impact

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed