Office Coordinator (Part Time)

Univer. of Kansas Schoo•Wichita, KS

20h•Onsite

About The Position

Responsible for administrative support in general office responsibilities and clerical duties. The office coordinator is responsible for assigned tasks that are diverse and complex in nature. Is the first contact for applicants, patients and other departmental personnel, both in person and on the phone. Effective communication skills are required due to level of contact with all levels of the organization. Coordinator accepts direction from the Executive Director, Director of Human Resources, Director of Finance, and Billing Manager in the daily operation of the administrative office. Must have the ability to prioritize projects and tasks on a daily basis and demonstrate customer service focused behaviors.

Requirements

High School Diploma or G.E.D. required.
Six months to one year related experience
Extensive knowledge of Microsoft Office, emphasis on Word, Excel and Power Point.
High organizational skills with the ability to prioritize.
High interpersonal skills including demonstrated ability to relate will with others in the execution of duties and the ability to communicate effectively.
Team player, self starter, and ability to accept direction from multiple managers.
Good track record for implementing activities and bringing them to closure.

Nice To Haves

Experience in a healthcare setting preferred.

Responsibilities

Serve as "Receptionist" to the MPA administrative office by greeting, announcing arrivals and directing people where to go in the office
Represents the department to all callers and visitors.
Answer and direct department phones and relay messages in a timely manner
Provide Courier with daily deposit and correspondence
Distribute all Courier-delivered material in a timely manner
Prepare all outgoing mail and assist with FedEx and UPS shipments
Responsible for picking up, sorting, and distributing the mail daily for the MPA
Maintain inventory of office & kitchen supplies and orders as needed
Prepare Check Requests for Office Supply Vendors and submit to Accounts Payable
Orders coding & MSSC Roster books
Back up the Administrative Assistant and Office for: scheduling, phones, generating outgoing mail, FedEx/UPS Coordinator when he/she is out of the office.
Ordering and sending out birthday cards, decorating staff desks for birthdays, etc.
Ordering business cards.
Order equipment necessary for business operations such as computers, print order, stamps, etc..
Assist with inventory control
Printer contracts verification, toner ordering, and updating lists
Provider CME entries
Roster Updates and Attestation with Insurances
CAQH Review & Attestations
Coding enrollment forms
Expirable documents – KS DL/KS provider Licenses/DEAs/Certificates/etc.
Filing for HR/Admin
Creating personnel files for HR
Reliable Attendance and Punctuality
Other duties as assigned.