Office Coordinator

Faegre Drinker•Denver, CO

1d•$33 - $37

About The Position

Faegre Drinker is hiring an Office Coordinator for its Denver office. The role supports the Office Administrator and helps oversee and deliver office services, local budget, facilities, reception, conference services, hospitality and events, and general firm operations. The coordinator serves as a key contact for internal and external colleagues and clients, provides front desk coverage for half of each workday, and supports office projects, onboarding, invoice processing, events, and basic IT troubleshooting. Standard work hours are 9:30 a.m. to 6:00 p.m., on a 37.5-hour-per-week schedule. The position is non-exempt and paid hourly. The anticipated initial rate is $32.67–$36.52 per hour; actual compensation may vary based on relevant skills, training, experience, job-related factors, and location. The total compensation and benefits package may also include a discretionary bonus and insurance and retirement benefits.

Requirements

Well-rounded knowledge of office operations and functions.
Experience with Microsoft Office, particularly Excel.
Comfort with technology and computer hardware.
Ability to problem-solve.
Excellent interpersonal, verbal, and written communication skills, including effective communication by phone and web or videoconference.
Ability to concentrate, make decisions, and work calmly and effectively in a high-pressure, deadline-oriented environment.
Ability to diligently monitor, maintain, review, and respond to client-specific inboxes with meticulous attention to detail.
Ability to take initiative using good judgment, while seeking direction or clarification and consulting others as appropriate.
Willingness to be flexible with time and adjust to a changing work environment.
Ability to build and maintain positive internal and external relationships while maintaining a client-service orientation.
Ability to use sound judgment and discretion with highly confidential information.
Ability to maintain stamina throughout a standard workday, on-site and off-site.
Ability to take direction and accept supervision.
Ability to work independently, organize and accurately prioritize work, attend to detail, recognize urgency, and use good judgment in varied situations.
Ability to work effectively with coworkers in a collaborative, team-oriented environment.

Nice To Haves

Prior office-environment experience is preferred.

Responsibilities

Directly assist the Office Administrator with duties that maintain operational excellence within the office.
Serve as a key point of contact in the Denver office for internal and external colleagues and clients.
Provide front desk coverage for half of each workday and deliver a professional, welcoming experience for visitors and callers.
Assist with project work, including preparing binders and files, organizing documents, obtaining vendor quotes, and supporting ongoing office projects.
Assist with new-hire setup, including preparing offices, arranging supplies, giving office tours, coordinating meet-and-greets, and completing I-9 verifications.
Provide administrative information to legal administrative assistants when requested.
Code and process vendor invoices and submit them to finance on time.
Troubleshoot IT issues as instructed by offsite IT professionals.
Partner with the Office Administrator on office and client events.
Complete special projects and other duties as assigned.
Work regularly scheduled hours and maintain regular attendance; be willing to work outside normal hours, including weekends, when necessary.