Office Coordinator

Summit Health • Birmingham, AL

20h • Hybrid

About The Position

This role supports office operations, executive administration, and cross-departmental needs. As the Office Coordinator, you will serve as the primary point of contact for all guests and facilitate secure, seamless building access for the team. You will drive operational excellence by curating an unparalleled culinary experience for HQ and meticulously overseeing facility standards through strategic partnerships with maintenance and cleaning crews. To ensure leadership success, you will provide high-level administrative support to VP leaders, masterfully managing complex calendars and end-to-end travel logistics. Your impact is further defined by your ability to execute onsite and offsite events, managing all aspects, including room setup, material logistics, budget-friendly catering, and vendor agreements.

Requirements

• 2+ years of administrative support and/or other related experiences supporting teams
• Demonstrates high agility in a fast-paced environment, pivoting seamlessly between shifting business priorities and evolving operational needs
• Must have intermediate or higher mastery of the Google suite of products
• Strong organizational, problem-solving, and time management skills
• Be able to lift heavy objects (15+ lbs)
• Calendar Management
• Customer Service
• Google Calendar
• Office Administration
• Office Coordination
• Office Management
• Organizing
• Travel Planning

Responsibilities

• Support office operations, executive administration, and cross-departmental needs
• Serve as the primary point of contact for all guests
• Facilitate secure, seamless building access for the team
• Drive operational excellence by curating an unparalleled culinary experience for HQ
• Meticulously oversee facility standards through strategic partnerships with maintenance and cleaning crews
• Provide high-level administrative support to VP leaders
• Masterfully manage complex calendars
• Manage end-to-end travel logistics
• Execute onsite and offsite events, managing all aspects, including room setup, material logistics, budget-friendly catering, and vendor agreements

Benefits

• Medical, dental, vision and more
• Enroll in our company’s 401k plan
• Discretionary vacation for exempt team members
• Paid holidays throughout the calendar year
• Paid sick leave
• Eligibility for an annual bonus
• Potential for restricted stock units based on role

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees